Objectives

The primary objective is to execute comprehensive renovations to the NHLS Kimberley Lab Support Server Room in strict accordance with detailed specifications. The project aims to upgrade structural, mechanical, electrical, and architectural finishes while maintaining continuous, safe operations within the active hospital and laboratory complex.

Scope of Work

The renovation covers extensive civil, architectural, and specialist works across multiple disciplines:

• Structural & Surface Repairs: Raking out and filling cracks (0.2mm–2mm with acrylic filler; >2mm with cement/sand mortar), repointing unsound mortar joints, and comprehensive surface preparation including efflorescence removal and timber/steel treatment.
• Painting & Finishes: Full interior painting of walls, ceilings, and steelwork using specified alkyd/oil-based enamours; application of Rhinolite to Rhino board surfaces; and protective masking of completed areas.
• Plumbing: Installation of stainless steel sinks, glazed basins, geysers with drip trays and safety valves, toilets, wall-mounted urinals, hydroboils, and emergency shower/wash stations using SABS-approved fittings and chrome-plated brass hardware.
• Electrical: Supply and installation of 2.5mm² PVC wiring, power skirting, dedicated circuits, updated distribution boards with legend cards, and compliant isolators/breakers. All work must adhere to SANS10142 standards and include a Certificate of Completion.
• Flooring, Ceiling & Partitioning: Laying acid-resistant ceramic/porcelain tiles, carpet installation, suspended vinyl-clad ceilings on exposed tee trusses, and drywall partitioning with ½-hour fire ratings and gypsum board finishes.
• Glazing & Blinds: Fitting safety laminated glass in doors/windows, tinted exterior windows, and installing vertical group 3 and horizontal venetian blinds.

All works must be executed in phased stages, coordinated with hospital management, and scheduled to avoid disruption to sensitive lab equipment, operating theatres, and patient care. Vibration-generating activities are prohibited during equipment operation.

Technical Requirements

• CIDB contractor grading designation of 2GB and 2CE or higher.
• Valid SARS Tax Clearance Certificate or PIN, plus a valid COIDA registration certificate.
• Electrical Wireman’s licence and Plumbing Industry Registration Board (PIRB) certification.
• Three contactable completion certificates or references for similar projects, each valued at no less than R200,000.
• Documented proof of five years’ relevant company experience in comparable construction works.
• Curriculum vitae and qualification certificates for a project manager or supervisor with minimum five years’ experience.
• Valid electrical and plumbing trade test certificates.
• Strict compliance with the Occupational Health and Safety Act, SANS standards, and all manufacturer specifications for materials.
• Two-envelope submission format: Envelope 1 contains administrative/SCM documentation; Envelope 2 contains financial quotations.
• Quotation validity period of 90 days from the closing date.
• Twelve-month guarantee and maintenance period following practical completion, with a 5% retention amount withheld for three months.
• Daily penalty of 0.1% of the total contract value for delays beyond the agreed completion date.

Skills Requirements

• Employment of registered and licensed electricians and plumbers for all specialised installations.
• A qualified project manager or site supervisor with proven five-year experience managing similar construction projects.
• Skilled tradespeople proficient in plastering, precision painting, tiling, ceiling grid assembly, drywall framing, glazing, and sanitary fitting.
• Demonstrated ability to plan, sequence, and execute work within a live healthcare environment without compromising clinical operations, laboratory integrity, or surgical workflows.
• Strong competency in site safety management, material handling protocols, and cross-departmental liaison procedures.

Explanation of Unusual or Complicated Terms

Two-Stage Quotation Procedure: Bidders undergo a phased evaluation. Stage 1 verifies administrative compliance, Stage 2 confirms mandatory technical eligibility, and only responsive bidders advance to Stage 3 for price and preference point evaluation. Competitive negotiations may follow if required.

80/20 Preference Point System: Evaluation awards 80 points based on competitive pricing and 20 points based on Broad-Based Black Economic Empowerment (B-BBEE) specific goals, such as ownership by black people in rural/underdeveloped areas or Exempted Micro Enterprise (EME)/Qualifying Small Enterprise (QSE) status.

Retention Money: Five percent of the final certified contract value is withheld for three months after practical completion. It serves as security for defect rectification and is released only after the Project Manager confirms all outstanding items are resolved.

Practical vs. Final Completion: Practical completion indicates the works are substantially ready for intended use, triggering the guarantee period. Final completion occurs after the Contractor rectifies all minor defects identified by the Project Manager in a formal punch list.

Phased Execution in a Live Facility: Due to ongoing hospital and laboratory operations, work must be segmented into low-impact phases. Contractors must obtain written approval before altering shared infrastructure, using designated service lifts, or performing noisy/vibratory tasks, and may be restricted to after-hours or weekend work to maintain clinical safety.