Tender Summary: Renovations to NHLS Kimberley Asset Store

Objectives

The primary objective is to appoint a qualified construction contractor to execute comprehensive renovations at the NHLS Kimberley Asset Store. The project aims to deliver a structurally sound, aesthetically finished, and fully compliant facility while ensuring zero disruption to the adjacent operational hospital and laboratory environments. Successful delivery requires strict adherence to health sector safety standards, municipal building codes, and the employer's operational constraints.

Scope of Work

The renovation encompasses structural repairs, interior finishing, and utility installations across multiple disciplines:

• Structural & Surface Repairs: Raking out and filling cracks (0.2mm–2mm acrylic filler; >2mm cement/sand mortar), repointing mortar joints, and comprehensive surface preparation for painting.
• Finishing Works: Application of primer, undercoat, and two final coats of paint on walls, ceilings, and steelwork. Installation of drywall partitioning (fire-rated, ½ hour rating), suspended vinyl-clad ceilings, and aluminium skirtings.
• Flooring & Glazing: Laying acid-resistant ceramic/porcelain tiles and carpets. Installation of laminated safety glass for internal/external panes, mirrors, and vertical/horizontal blinds.
• Plumbing: Supply and installation of stainless steel sinks, glazed basins, geysers with drip trays and safety valves, wash-down WCs, wall-mounted urinals, and emergency eye/body showers. All fixtures must meet SABS standards.
• Electrical: Installation of power skirting, distribution boards, dedicated circuits for laboratory equipment, socket outlets, and lighting. All work must comply with SANS10142 and include a Certificate of Completion.
• Doors & Joinery: Hanging exterior doors with brass hinges, aluminium frame glass doors with safety laminated glass, and weather stripping. Preservative treatment and finishing of timber joinery.

All works must be executed in phased stages, coordinated with hospital management to avoid interference with operating theatres, sensitive electronic equipment, and patient care. Work may require after-hours or weekend execution.

Technical Requirements

• CIDB contractor grading designation of 2GB and 2EB or higher.
• Valid Tax Compliance Status (TCS) PIN/Certificate and Central Supplier Database (CSD) registration.
• Current COIDA certificate and valid Electrical Wireman’s licence.
• Registration with the Plumbing Industry Registration Board (PIRB).
• Trade test certificates for both electrical and plumbing personnel.
• Minimum five-year company experience in similar construction projects.
• Three verifiable completion certificates or contactable references for contracts valued at R200,000 or more within the past five years.
• Full compliance with the Occupational Health and Safety Act and applicable SANS/SABS standards.
• Liability insurance coverage of up to R5 million per single claim.
• Two-envelope submission format: Envelope 1 for administrative/SCM documentation, Envelope 2 for financial quotations.
• Quotation validity period of 90 days from the closing date.
• Evaluation utilises an 80/20 preferential procurement model (80% price competitiveness, 20% B-BBEE specific goals).

Skills Requirements

• Appointment of a dedicated project manager/supervisor with certified qualifications and a minimum of five years’ experience managing comparable construction projects.
• Employment of registered, licensed, and trade-tested plumbers and electricians.
• Skilled artisans proficient in plastering, tiling, glazing, drywall construction, painting, and electrical installations.
• Demonstrated capacity to manage complex site logistics, including vibration control near laboratory equipment, coordination for lift usage, and scheduling around clinical operations.
• Strong competency in construction measurement standards (COLTO/SABS1200) and contract administration.

Key Contractual & Procedural Notes

Competitive Negotiation Procedure: Following initial submissions, responsive bidders may be invited to refine their offers through structured negotiations. This process allows fine-tuning of pricing and specifications without altering fundamental requirements or distorting competition.

Retention & Guarantee Period: A 12-month defects liability period commences upon practical completion. The contractor must promptly rectify any workmanship or material faults. Additionally, 5% of the contract value will be retained for three months post-completion to secure performance.

Delay Penalties & Fixed Pricing: Contractors incur a daily penalty of 0.1% of the total bid value for delays beyond the agreed schedule, with automatic termination possible after 30 working days. All quoted rates remain fixed for the contract duration (excluding VAT), with no allowances for inflation or currency fluctuations.