Objectives

The primary objective is to engage a qualified service provider to inspect, maintain, and certify fire safety equipment across two Mandela Bay Theatre Complex facilities in Gqeberha, ensuring full regulatory compliance, operational readiness, and workplace safety.

Scope

The contract covers the comprehensive servicing of thirty-two (32) fire extinguishers and twelve (12) external fire hoses distributed across multiple rooms and floors at two locations: 68 Cape Road and the corner of John Kani and Winston Ntshona Roads, Millpark. Upon completion, the supplier must return all equipment to its original location and issue official compliance certificates for every serviced unit. Pricing must be submitted on a unit basis with a clear total cost breakdown.

Technical Requirements

• Perform thorough inspection, pressure testing, recharging, and maintenance on extinguishers ranging from 2 kg to 9 kg capacity.
• Service twelve external fire hoses, including pressure checks, component replacement if necessary, and functionality verification.
• Issue legally recognised compliance certificates for all serviced extinguishers and hoses.
• Submit a formal quotation on company letterhead, valid for ninety (90) days, with an itemised price breakdown.
• Complete and attach standard procurement declaration forms (SBD 4 and SBD 6.1).
• Maintain active Central Supplier Database (CSD) registration throughout the procurement process.
• Comply strictly with the submission deadline and special conditions; failure results in immediate disqualification.
• Accept a zero-prepayment policy; remuneration occurs only after successful service delivery and certification.

Skills Requirements

While not explicitly itemised, the tender implicitly requires:

• Certified technical competence in fire protection equipment maintenance aligned with South African National Standards (SANS).
• Proficiency in handling diverse extinguisher classes and hose assemblies, including safe depressurisation and refilling procedures.
• Administrative capability to accurately complete statutory bidding documentation and generate valid compliance certificates.
• Project coordination skills to efficiently service multiple building levels and wings without disrupting ongoing theatre operations.

Key Terms & Unusual Concepts

SBD 4 (Bidder’s Disclosure): A mandatory statutory declaration confirming the absence of conflicts of interest, state employment ties among owners or directors, and adherence to anti-collusion laws. False declarations trigger automatic disqualification and potential legal prosecution.

SBD 6.1 (Preference Points Claim Form): Used to claim up to twenty (20) points under the 80/20 scoring system based on designated group ownership (youth, women, black entrepreneurs), disability status, and geographical location within Nelson Mandela Bay or the Eastern Cape. Suppliers must provide proof of ownership percentages to substantiate claims.

CSD Registration: Compulsory enrolment in the national Central Supplier Database, which verifies tax compliance, B-BBEE status, and banking details before any public entity can legally award a contract.

80/20 Evaluation System: A procurement scoring model where eighty percent of the total score is allocated to competitive pricing, and twenty percent to socio-economic transformation goals outlined in the preference form. This ensures both cost-effectiveness and broad-based black economic empowerment alignment.