Tender Summary: Urine Meter & Ellavi Drapes

Objectives

The primary objective is to secure a reliable, once-off supply of essential medical consumables for clinical operations at Newcastle Regional Hospital. The procurement supports critical patient monitoring and obstetric care by providing accurate urine measurement tools for intensive care settings and specialised blood collection drapes for managing postpartum haemorrhage.

Scope

• Contract Duration: Once-off supply.
• Delivery Destination: Ward 3A, Newcastle Regional Hospital.
• Quantities: 50 units of Urine Meters with drainage bags; 1,000 units of Ellavi Drapes.
• Quotation Validity: 90 days from closing date.
• Evaluation Framework: Five mandatory stages: administrative compliance, delivery capacity, specification adherence, pricing/preference scoring, and physical sample verification for top-ranked bidders.

Technical Requirements

• Urine Meter: Must feature a 2000ml drainage bag capacity, a 500ml metering section, and tubing ranging from 120cm to 150cm in length.
• Ellavi Drape: Must be unsterile, single-use polythene sheets, 60 microns thick, constructed as a large plastic sheet with an integrated collection pocket.
• Quality Standards: All items must be new, unused, and compliant with SABS/SANS standards. Products must retain a minimum shelf life of six months upon delivery.
• Pricing & Logistics: Firm pricing is mandatory. All delivery costs to the specified ward must be included in the quoted amount. VAT applies only to registered vendors.
• Mandatory Documentation: Completed official quotation forms, SBD4 (Declaration of Interest), SBD6.1 (Preference Points Claim), active Central Supplier Database (CSD) registration, SARS tax clearance PIN, and relevant regulatory licences (e.g., SAHPRA where applicable).

Skills & Supplier Requirements

As a goods-supply contract, emphasis is placed on logistical, regulatory, and compliance capabilities rather than technical trade skills. Suppliers must demonstrate:

• Proven Track Record: Submission of at least one stamped order and proof of delivery or delivery note for comparable medical/surgical items.
• Regulatory & Financial Standing: Valid CSD registration, verified tax compliance, and a current B-BBEE certificate or sworn affidavit.
• Operational Reliability: Ability to meet strict delivery timelines, furnish performance security upon award, and accept contractual penalties for delays.
• Sample Fulfilment: Capacity to promptly produce and submit physical product samples when requested during the final evaluation stage.

Explanation of Unusual or Specialised Terms

• Ellavi Drape: A specialised obstetric consumable designed for quantitative blood loss measurement during childbirth. The integrated collection pocket enables clinicians to accurately assess postpartum haemorrhage (PPH), facilitating rapid clinical decision-making and resource allocation.
• 80/20 Preference Point System: A South African public procurement scoring model allocating 80 points to price competitiveness and 20 points to designated socio-economic goals. This tender reserves the full 20 points exclusively for enterprises that are at least 51% owned by Black women.
• Prime Interest Rate Penalty: A contractual deduction mechanism applied to delayed deliveries. Financial penalties are calculated daily based on the prevailing prime interest rate until the contracted goods are successfully delivered.