*087 A039 – 2025 26 Support, Maintenance and Upgrade of the Municipal Customers Accounts Management Portal

A039

See details below or the tender documentation

2026-07-08 12:00

Newcastle Local Municipality

Newcastle Local Municipality Tenders

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Tender Summary

Objectives

The primary objectives of this tender are to secure a service provider capable of supporting, maintaining, and upgrading the Municipal Customers Accounts Management Portal over an eighteen (18) month period. The provider must ensure system stability, security, performance, and scalability, while progressively expanding digital engagement channels by integrating WhatsApp communication and developing a dedicated mobile application. The overarching goal is to ensure continuous, secure, and efficient access to municipal account information, enhance user experience, and support future digital transformation initiatives.

Scope

The scope encompasses two main phases:

  • Phase 1: Support and Maintenance
    • Application, infrastructure, and database support
    • Incident and problem management
    • Preventative and corrective maintenance
    • Performance monitoring and security patching
    • User support for municipal administrators
  • Phase 2: System Upgrades and Enhancements
    • Integration of WhatsApp communication channel
    • Development and deployment of a mobile application (Android & iOS)
    • Backend enhancements and API extensions
    • Functional and usability improvements
    • Deployment, testing, and rollout of new features

The provider must also support secure ERP system integration, reporting, documentation, transition, and knowledge transfer activities.

Technical Requirements

  • Support & Maintenance: Ensure system availability, security, and performance; SLA adherence; incident management; security patching; support hours.
  • Security & Compliance: Comply with ISO/IEC 27001, ISO/IEC 27002, POPIA, GDPR (if applicable); implement secure authentication, logging, and monitoring; notify breaches within 24 hours.
  • Hosting & Data Residency: Data must be hosted within South Africa in compliant data centers; cloud hosting must specify South African regions.
  • Enhancements & Upgrades: Improve user experience; integrate WhatsApp API with features like notifications, opt-in/out, message scheduling; develop a mobile app with secure registration, account linking, billing view, notifications, and online payments.
  • ERP Integration: Secure, real-time or near real-time data exchange; support industry-standard APIs; error handling; scalable and configurable integration supporting future ERP updates.
  • Reporting & Documentation: Monthly performance reports; incident and SLA reports; technical documentation; system architecture diagrams; knowledge transfer.
  • Security & Data Handling: Regular vulnerability assessments; secure data storage; role-based access control; compliance with relevant legislation.

Skills Requirements

  • Technical Expertise: Proven experience with enterprise municipal or web portal systems, mobile app development, and API integrations.
  • Security & Compliance: Certification in ISO/IEC 27001/27002 or a clear roadmap; experience with POPIA/GDPR compliance; secure software development practices.
  • Cloud & ERP Support: AWS certifications (Solutions Architect, SysOps); experience with cloud hosting in South Africa; support for ERP system integration.
  • Support & Maintenance: SLA management; incident resolution; root cause analysis; system monitoring and optimization.
  • Project Management & Documentation: Ability to deliver detailed technical documentation, system architecture diagrams, and knowledge transfer; experience with phased project delivery.
  • Team Composition: Certified security specialists, API developers, mobile app developers, ERP integration experts, and support personnel with relevant certifications and experience.
This summary is AI generated. Download the tender documents for all the information.

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