Objectives

The primary objective of this tender is to appoint a service provider capable of providing adequate office accommodation within the Mthatha Central Business District for the Department of Agriculture. The aim is to secure functional, suitable, and compliant office space that meets the department's operational needs, including necessary facilities, security, and accessibility standards.

Scope

The scope encompasses the procurement and provision of office accommodation with a total usable area of approximately 1,721.64m², including parking bays (20 covered, 20 uncovered, and 3 for persons with disabilities). The accommodation must be located within the Mthatha CBD, compliant with all relevant building regulations, standards, and safety requirements. The scope also includes facilities management, tenant installations, security, fire safety, ICT infrastructure, and maintenance services, with specific emphasis on existing compliant buildings or suitable alternative building technologies such as park home units.

Technical Requirements

• Location within Mthatha CBD, with separate entrances for departments.
• Useable area of 1,721.64m², measured via SAPOA method, with no payment for excess space.
• Parking: 20 covered, 20 uncovered, and 3 accessible bays, with demarcated, paved, and numbered bays.
• Office layout to include partitioned offices with aluminium and glass partitions, glazed doors, and noise reduction of at least 45 dB.
• Provision of blinds (plaswood) and frosted vinyl on internal glass panels.
• Compliance with National Building Regulations, Occupational Health and Safety Act, and relevant municipal bylaws.
• Provision of accessible facilities including wheelchair ramps, assisted ablution facilities, and compliance with SANS 10400 standards.
• Electrical infrastructure: sufficient plug points (normal and clean power), power extension boxes, and backup power supply for critical systems.
• ICT infrastructure: CAT6 cabling, access points, CCTV, server room with biometric access, fire suppression, and earth bonding.
• Fire safety: installation and maintenance of fire extinguishers, detection systems, and fireproof doors.
• Water supply: backup tanks (minimum 5000L), with maintenance plans and provisions for two days’ supply.
• Building maintenance: responsibility of the landlord, including roof, exterior walls, and general repairs.
• Tenant installations: cost of alterations to meet the department’s needs, including security, air conditioning, and IT infrastructure.
• Security: CCTV, access control, window bars, and perimeter security measures.
• Environmental and safety standards: compliance with all relevant legislation and regulations.

Skills Requirements

• Technical expertise in building compliance, including adherence to National Building Regulations and SANS standards.
• Experience in facilities management, including maintenance, security, fire safety, ICT infrastructure, and tenant fit-out.
• Capability to deliver compliant and ready-to-occupy buildings within tight timelines (maximum 3 months for existing buildings).
• Proficiency in project management, including planning, scheduling, and coordination with stakeholders and authorities.
• Knowledge of legal and contractual obligations related to leasing, building safety, and environmental standards.
• Ability to provide ongoing support, including maintenance, security, and compliance certification throughout the lease period.
• Experience in working with government departments and understanding of procurement and compliance procedures.