Objectives

The primary objective of this tender is to appoint a service provider capable of providing adequate office accommodation within the Mthatha Central Business District for the Department of Social Development: Local Area Office. The successful bidder will be responsible for sourcing, preparing, and managing office space that meets the department's operational needs, including compliance with technical and functional standards, and ensuring the space is ready for occupation within specified timelines.

Scope

The scope of work includes:

• Provision of office accommodation with a usable area of approximately 1,456.78 m² in Mthatha CBD.
• Provision of parking bays: 15 covered, 15 uncovered, and 6 for persons with disabilities.
• Ensuring the building meets all technical, safety, and accessibility standards, including compliance with the National Building Regulations and Occupational Health and Safety Act.
• Installation of necessary infrastructure such as electrical, ICT, fire safety, and security systems.
• Provision of facilities management, soft services, and tenant installations at the cost of the service provider.
• Preparation of a detailed project implementation plan to ensure occupancy within three months of award.
• Maintenance, repairs, and compliance certification during the lease period.

Technical Requirements

The technical specifications include:

• Office space of 1,456.78 m² with separate entrances for departments.
• Parking facilities: 15 covered bays, 15 open bays, and 6 for persons with disabilities, all paved and demarcated.
• Provision of electrical infrastructure: plug points, power extension boxes, kitchenette electrical outlets, and backup power supply with specified capacity.
• Accessibility features: wheelchair ramps, assisted ablution facilities, and compliance with SANS 10400 standards.
• Partitioning: aluminium and glass partitions with noise reduction of at least 45 dB.
• Security: CCTV, access control, window bars, and perimeter fencing.
• ICT infrastructure: server room with fire suppression, biometric access, data cabling, and Wi-Fi coverage with licensed access points.
• Fire safety: fire detection and extinguishing systems in compliance with SANS 10400-T.
• Building condition: compliance with the National Building Regulations, zoning certificates, and approved building plans.
• Provision for tenant installations, air-conditioning, and water backup systems.

Skills Requirements

The bidder must demonstrate:

• Experience in sourcing and managing office accommodation projects of similar scale and complexity.
• Technical expertise in building compliance, electrical and ICT infrastructure, fire safety, and security systems.
• Project management skills to develop and execute a detailed implementation plan within three months.
• Capability to provide ongoing facilities management, maintenance, and compliance certification.
• Proven ability to coordinate with multiple stakeholders, including government departments and service providers.
• Compliance with all legal, safety, and accessibility standards as specified in the tender documents.