Tender Notice and Invitation to Tender
COMPLETION OF WATER SUPPLY CONSTRUCTION PROJECTS -CLUSTER 1D
Employer Tender Number: DOEEC/01/2023/2024
cidb Reference Number: 100084669
INDEPENDENT DEVELOPMENT TRUST PRETORIA INVITES TENDERS FOR THE INDEPENDENT DEVELOPMENT TRUST (IDT)
ON BEHALF OF THE DEPARTMENT OF BASIC EDUCATION (DBE)
HEREBY INVITES PROSPECTIVE SERVICE PROVIDERS TO SUBMIT BIDS FOR THE COMPLETION OF WATER SUPPLY
CONSTRUCTION PROJECTS LOCATED WITHIN THE EASTERN CAPE PROVINCE
It is estimated that tenderers should have a cidb contractor grading of 3CE or 3GB or higher.
Preferences are offered to tenderers who 3CE /GB or Higher
Only tenderers who Mandatory Requirements/Documents:
•Required CIDB Grading (3CE/GB or higher) equivalent for the works, CIDB grading to be valid & active. JV’s to submit consolidated
CIDB Grading.
•Valid Letter of Good Standing (Workman's Compensation, COIDA) or FEM Letter of Good Standing. If JV all partners must submit with
Compensation for Occupational Injuries and Diseases Act (COIDA) Registration Certificate.
•A detailed CIPC document with ALL the original certified ID’s of all directors listed in CIPC within the last 3 months.
•SBD’s to be duly completed and signed: - SBD1, SBD4, SBD6.1, SBD6.2, under Part 2 (T2.2). All blank spaces must be completed.
Bidders to indicate items that are not applicable.
•SBD 6.2 (Fully & Duly Completed and Signed Local content form (SBD 6.2) including all the annexures C, D & E. Bidders must return
Annexure C. All blank spaces must be completed. Bidders to indicate items that are not applicable).
•Resolution for signatory.
•Signed joint venture agreement (if applicable).
•Fully completed and signed form of offer and acceptance.
•Fully completed bill of quantities (Must use BLACK INK only. No erasable inks allowed).
•Acknowledgement of Record of Addenda.
NB: Failure to comply with any of the above-mentioned requirements will result in automatic disqualification of the bid response.
i.If any of the Directors are in the employment of the state, shall result in the disqualification of the bid.
ii.If any of its Directors are listed on the register of defaulters, shall result in disqualification of the bid.
iii.In case of a bidder, who during the last 10 years has been terminated on previous contracts with the IDT, shall result in
disqualification of the bid.
Non-Mandatory Returnable Documents:
•CSD documents/report (if JV submit both CSDs or for JV)
•Valid Tax Clearance or SARS PIN (if JV each partner to submit either SARS PIN or Valid Tax Clearance Certificates)
•Originally certified SANAS Accredited BBBEE Certificate or original sworn affidavit. Joint Ventures (JV) must submit an original
certified copy of a consolidated B-BBEE status level, by a Verification Agency accredited by SANAS, in order to qualify for points for
their B-BBEE status level as an unincorporated entity and must Sign the JV agreement.
Local Production and Content (SBD 6.2)
1.Bidders are hereby notified that the minimum threshold for local production and content for construction materials is tabulated below.
Bidders are to identify components relevant for the scope of work bidding for.
Description of Service (Construction Materials)Stipulated Minimum Threshold
PVC Pipes100%
Reinforcing bars100%
Steelwork100%
Fencing material (security fence, pedestrian gate)100%
Gutters and Downpipes100%
Water taps100%
Fascia boards100%
Polyethylene water tanks100%
Water pump100%
Accessories100%
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HDPE pipes100%
Electrical cables100%
2.Bidders are further notified that bids in respect of steel and components for construction must contain a specific bidding condition
which states that:
2.1Only locally produced or locally manufactured steel products and components for construction with a stipulated minimum threshold
for local production and content will be considered.
2.2If the quantity of steel products and components for construction required cannot be wholly sourced from South African (SA) based
manufacturers and/or at the designated local content threshold stipulated in the above table at any time, bidders and the procuring
entities should obtain a written exemption from the DTI. The DTI, in consultation with the procuring organ of state and the local industry,
will consider the exemption applications on a case-by-case basis.
2.3Bidders must clearly indicate in their bids the quantities to be supplied and the level of local content for each product.
3.The exchange rate to be used for the calculation of local production and content must be the exchange rate published by the South
African Reserve Bank (SARB) at 12;00 on the date of advertisement of bid; and only the South African Bureau of Standards (SABS)
approved technical specification number SATS 1286:2011 must be used to calculate local content.
4.The local content (LC) expressed as a percentage of the bid price must be calculated in accordance with the formula disclosed in
SBD 6.2 inserted in the bid document.
Preferences are offered to Tenderers who have a proven track record in the building industry with special emphasis on similar facilities.
Only Tenderers who are competent in the advertised work, will be evaluated on an 80/20 criteria based on the Treasury Regulations of
2022, where functionality will be evaluated as follows:
Criteria Points Allocation
Evaluation Criteria
STAGE 1 – Functionality Bidders are to obtain a minimum of 60 points of the total functionality points to be considered for the next stage.
FUNCTIONALITY AREAPoints
Previous Experience on similar projects40
References for above listed similar projects30
Qualifications & CVs (Competency of Key personnel to be deployed on the project20
Programme Schedule 10
Total100 points
Notes:
DESCRIPTION OF FUNCTIONALITY FOR ALLOCATION OF POINTS:
1. Previous Experience on similar projects (40 points)
2. Client Reference (30 points)
3. Qualification & Competencies of Key Staff (20 points)
A. Qualification of Key Staff to be deployed on the project (12 points))
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C. Years of Experience of Key Staff (8 points)
4. Programme Schedule (10 points)
STAGE 2 – Price and Specific Goals In terms of Regulation 4(2); 5(2); 6(2) and 7(2) of the Preferential Procurement Regulations, preference points must be awarded for
specific goals stated in the tender. For the purposes of this tender the tenderer will be allocated points based on the goals stated in
Table 1 below as may be supported by proof/ documentation stated in the conditions of this tender.
The specific goals allocated points in terms of this tenderNumber of points
allocated
(90/10 system)
(To be completed by the organ of state)
Number of points
allocated
(80/20 system)
(To be completed by the organ of state)Number of points claimed
(90/10 system)
(To be completed by the tenderer)Number of points claimed (80/20 system)
(To be completed by the tenderer)
Women 36
Youth 36
People with Disabilities 24
Black 24
Source Documents to be submitted with the Bid or RFQ
*CIPC Document(Company Registration Document will be required for verification (CIPC DOC))
*Woman(Originally Certified ID Document)
*Youth(Originally Certified ID Document)
*People with Disability (Letter from the Dr. Confirming the Disability)
*Black Ownership(Originally Certified ID Document)
(Failure to submit will render Bidder scoring Nil points in this regard)
Specific Goals points are allocated as follows:
Price80 points
Specific Goals20 points
TOTAL100 points
Bidders that do not get a positive response from the IDT within a period of 90 days from the closing date, should understand that their
Bids have not been successful.
For enquiries, please contact:
PROVINCE
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CLUSTERCONTACT PERSON FOR ENQUIRIESCONTACT NUMBERSEMAIL ADDRESSES
Eastern Cape
1DWayne Ketteringham
(Technical)
043 721 0186
MARISWE (Pty)
[email protected]
Nomnikelo Dyasi (SCM)
043 711 6024
IDT
[email protected]
DEPOSIT/RETURN OF BID DOCUMENTS:
•Telegraphic, telephonic, telex, facsimile, electronic and/or late bids will not be accepted
•Requirements for sealing, addressing, delivery, opening and assessment of bids are stated in the Bid Data document
•All bids must be submitted on the official forms – (not to be re-typed)
•Bids will not be opened in public
BID DOCUMENTS MAY BE POSTED TO:
N/A
ORDEPOSITED IN THE BID BOX AT:
INDEPENDENT DEVELOPMENT TRUST,
PALM SQUARE BUSINESS PARK, SILVERWOOD HOUSE,
BONZA BAY ROAD,
BEACON BAY,
EAST LONDON
are eligible to submit tenders.
Queries relating to the issues of these documents may be addressed to:
Wayne Ketteringham
Tel No. 0437210186
E-mail.
[email protected]
or
Nomnikelo Dyasi
Tel No. 0437116000
E-mail.
[email protected]
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A clarification meeting with representitives of the Employer will take place at A non-compulsory clarification meeting will be held virtually
on MSTeams on 26 May 2023 @ 10H00AM. Kindly use the following MSTeams credentials to join: Meeting ID: 376 142 125 578 and
Passcode: 2XbCEi on 29 May 2023 starting at 09h00.
The closing time for receipt of Tenders is 09h00 on Tuesday, June 20, 2023.
Emailed and Late Tenders will not be accepted.
Tenders may only be submitted on the tender documentation that is issued.
Requirements for sealing, addressing, delivering, opening and assessment of Tenders are stated in the Tender Data.
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