Objectives

The primary objective of this tender is to secure a service provider capable of designing, printing, supplying, and delivering diaries, notebooks, calendars, and annual reports for the Umzimkhulu Local Municipality over a 24-month contract period. The aim is to ensure the provision of high-quality, branded, and functional stationery and reporting materials that meet municipal branding, informational, and operational needs.

Scope

The scope encompasses the full cycle of production and delivery of various printed materials, including:

• Wall calendars (A1 portrait size with mayoral projects, holidays, contacts, social networks, and in 125gsm paper with gold rims)
• Desk calendars (landscape, municipal colors, logo, contact info, holidays, notes, 594x420mm)
• A5 diaries (green, matt finish, with municipal branding, mission, vision, core values, meeting dates, seating info, and multilingual dates)
• A4 notebooks (200 units, municipal branding, watermarked covers, inserts such as mission, values, seating dates, photos of council members, and other detailed features)
• Annual reports (two copies for 2026/2027 and 2027/2028, with glossy cover, inside pages, and municipal branding)

The materials must be delivered as per specifications, with adherence to branding, quality, and content requirements, within the stipulated timeframe.

Technical Requirements

• Materials must conform to specified sizes, colors, and finishes (e.g., 125gsm for wall calendars, 594x420mm for desk calendars, matt finish for diaries, gloss for reports)
• Diaries and notebooks must include specific inserts: mission, vision, core values, municipal meeting dates, photos, quotes, maps, and multilingual date writing (Zulu, Xhosa, English)
• Calendars must feature municipal projects, holidays, contact details, social media links, and other relevant information
• Annual reports must be professionally designed, aligned with municipal branding, with specified cover and inside page weights
• All printed materials should include municipal logos, branding, and relevant content as detailed in the specifications
• Delivery must be timely, with quality assurance and compliance with the specifications provided

Skills Requirements

• Proven experience in designing and printing municipal or similar official stationery and reports, with at least 5 years of relevant experience
• Ability to produce high-quality, durable, and visually appealing printed materials that meet technical and branding standards
• Capability to handle large-volume printing projects with strict adherence to deadlines and specifications
• Knowledge of multilingual content integration and layout design for official documents and calendars
• Strong project management and logistical skills to coordinate production, quality control, and delivery
• Compliance with municipal procurement policies and technical standards, including familiarity with relevant regulations and documentation requirements