Ehlanzeni District Municipality Invites Tenderers for Air Conditioning System Maintenance for a Period of 36 Months.

Tender Notice and Invitation to Tender
EHLANZENI DISTRICT MUNICIPALITY INVITES TENDERER’S FOR AIR
CONDITIONING SYSTEM MAINTENANCE FOR A PERIOD OF 36 MONTHS.
Employer Tender Number: TENDER NUMBER EDM/23/2023-24
cidb Reference Number: 100092843
EHLANZENI DISTRICT MUNICIPALITY INVITES TENDERS FOR EHLANZENI DISTRICT MUNICIPALITY INVITES TENDERER’S
FOR AIR CONDITIONING SYSTEM MAINTENANCE FOR A PERIOD OF 36 MONTHS.
It is estimated that tenderers should have a cidb contractor grading of 3ME or higher.

Only tenderers who have provided the following mandatory information and documents to be used for evaluation the tenderer s
responsiveness will be considered for further evaluation on functionality and preference specific goals.
1.1Only bidders who are registered on the Central Supplier Database (CSD) will be considers and the copy of the full CSD report not
older than three months,
1.2Form of offer must be firm, VAT and other tax inclusive and valid at least Ninety (90) days from theclosing date,
1.3No tender shall be considered for the person who are in the service of the state,
1.4Valid SARS PIN certificate must be attached,
1.5Attached original Certified copy of company registration documents issued by Companies and Intellectual Property Commission
(CIPC) and tenderer must attach shareholder’s certificates where applicable.
1.6Attached original Certified copies of Identity documents of all company directors,
1.7Verifiable copies of Municipal Account/s not older than three months for both the bidder and company directors or lease agreement
of proof of residence (PTO) from the relevant traditional authority,
1.8Proof of registration with CIDB for a grading of 3ME or higher,
1.9Fully completed tender document as issued and signed and submitted on the PDF document that has been issued and reproduced
documents will be rejected, and
1.10Attached Valid registration letter from Department of Employment and Labour - COIDA.
2.This tender will be evaluated in Terms of the 80/20 Preference Points system approved Preferential Procurement Policy of the
Ehlanzeni District Municipality. The preference points system will be applied as follows: 2.1The 80 points will be for price
2.2The 20 points will be allocated for the specific goals on a proportional or pro rata basis as mentioned below: -

POINTS FOR CONTRACTING AN ENTERPRISE OWNED BY HISTORICALLY DISADVANTAGED PERSONS OR INDIVIDUALS
HISTORICALLY DISADVANTAGED PERSONS OR INDIVIDUALSPOINTS ALLOCATIONSOURCE DOCUMENTS REQUIRED TO
CLAIM POINTS
100% black person or people owned enterprise5A copy of a Full CSD report not older than 3 months
More than 30% woman or women shareholding or owned enterprise2,5
more than 30% youth shareholding or owned enterprise2,5
More than 30% people living with disability shareholding or owned enterprise 2,5A copy of a Medical Certificate to confirm disability or
as stated on the CSD report
POINTS FOR IMPLEMENTING OF RDP PROGRAMMES
Enterprises regarded as * EMEs located within the Ehlanzeni District Municipality area of jurisdiction2,5A copy of a Full CSD report not
older than 3 months
NB: Points will only be awarded if the CSD physical address is the same as the address for the proof of residence required
above.
5 points for valid B-BBEE level 1 contribution (SANAS accredited B-BBEE certificate for generic enterprise, and for EME and SME a
sworn affidavit or CIPC issued certificate confirming annual turnover and level of Black Ownership).5Certified Valid BBBEE certificate
or Certified Valid EME and SME a sworn affidavit
or Certified Valid CIPC issued certificate confirming annual turnover and level of Black Ownership

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TOTAL PREFERENCE POINTS TO BE CLAIMED20
*EME’s are exempted Micro Enterprise with an annual turnover of R 10 million or less
*All the certified copies as stated must not be three months old.
Received tenders will be evaluated for responsiveness based on mandatory requirements and on functionality to obtain a minimum of
70 points out of a possible 100 points to qualify for further evaluation in line with 80/20 Preference Points System.
are eligible to submit tenders.
Tender Documents can be viewed and downloaded at no cost on Document sharing and collaboration Platform or Portal (NEPTUNE):
http://edmservices.ehlanzeni.gov.za and National Treasure Portal from Tuesday, 12 March 2024 Further information regarding the
download and uploading of the documents will be explained during the compulsory briefing session.
Queries relating to the issues of these documents may be addressed to:
SP Khumalo
Tel No. 0137598500
E-mail. [email protected]
A compulsory clarification meeting with representitives of the Employer will take place at Ehlanzeni District Municipality Office Complex,
DMC, 8 Van Niekerk Street, Sonheuwel Central, Mbombela, 1201 on 15 March 2024 starting at 10h00.
The closing time for receipt of Tenders is 12h00 on Friday, March 22, 2024.
Emailed and Late Tenders will not be accepted.
Tenders may only be submitted on the tender documentation that is issued.
Requirements for sealing, addressing, delivering, opening and assessment of Tenders are stated in the Tender Data.

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