Objectives

To appoint a qualified service provider to supply, implement, and maintain an advanced audit management system integrated with artificial intelligence (AI) and data analytics for Mogale City Local Municipality. The primary aim is to modernise audit processes, improve data-driven decision-making, enhance regulatory compliance, and increase operational efficiency across municipal financial and audit functions over a three-year period.

Scope

The procurement encompasses the end-to-end provision of an AI-enabled audit and analytics platform. This includes software licensing, system deployment, configuration, user training, technical support, security management, and periodic updates tailored to municipal audit requirements. Remuneration is structured as a recurring licence fee rather than a traditional fixed-price service contract, covering access, maintenance, and continuous system optimisation throughout the three-year term.

Technical Requirements

• AI-driven automation for audit workflow management, risk assessment, and anomaly detection.
• Advanced data analytics capabilities including predictive modelling, real-time dashboards, and custom reporting.
• Secure data storage, encryption, and compliance with South African public sector information governance standards.
• Scalable architecture capable of integrating with existing municipal financial, accounting, and audit databases.
• Robust user access controls, audit trails, and disaster recovery protocols.
• Documentation and support for ongoing system upgrades, algorithm refinement, and performance monitoring.

Skills Requirements

• Proven experience in deploying AI and data analytics solutions within local government or public sector environments.
• Expertise in software engineering, data science, machine learning model training, and system integration.
• Proficiency in municipal finance, internal audit frameworks, and South African regulatory compliance.
• Cybersecurity knowledge, data privacy management, and IT infrastructure administration.
• Change management, end-user training, and technical support delivery capabilities.
• Strong project management skills to ensure timely implementation and sustained service quality over three years.

Evaluation & Erratum Context

This document is an erratum that corrects the specific goals allocation originally published in the tender documentation. The evaluation utilises an 80/20 preference point system (80 points for price, 20 points for specific goals per the Preferential Procurement Policy Framework Act). Points are awarded based on the bidder’s geographic presence, women-owned status, and youth ownership. The erratum adjusts the scoring multipliers to align with the original tender advert, ensuring accurate preference point calculation during adjudication.

Explanation of Key Terms

• Licence Fee Model: A payment structure where the municipality pays a recurring subscription or licence charge for software access, maintenance, and updates, rather than a one-off purchase or hourly service rate.
• PPPFA 2022 Specific Goals: A statutory procurement framework that awards additional evaluation points to promote socio-economic transformation, prioritising historically disadvantaged groups, local businesses, women, and youth.
• Central Supplier Database (CSD): The official national registry used by organs of state to verify supplier demographics, ownership percentages, and registration status for preference point validation.