Objectives

The primary objective of the tender is to procure suitable office accommodation for the Department of Community Safety and Liaison at the Amajuba District Office in Newcastle. The accommodation must meet specified space, parking, and technical standards to support departmental operations for an initial lease period of five years, with provisions for extension and rate adjustments based on the initial lease terms.

Scope

The scope includes:

• Provision of office space of approximately 215m² plus 20-25% non-assignable space, totaling around 258m².
• Supply of additional facilities including 2 lock-up bays, 8 undercover bays, 6 open bays, and 2 disabled parking bays.
• Building support services, parking, security, and compliance with statutory and technical standards.
• Reconfiguration and refurbishment of existing premises if applicable, within specified timeframes.
• Adherence to health, safety, and energy regulations, including EPC compliance.

Technical Requirements

The technical specifications encompass:

• Minimum office space of 215m² with non-assignable space not exceeding 25% of total.
• Provision of secure parking bays: 2 lock-up, 8 undercover, 6 open, 2 disabled bays.
• Building support systems including fire detection, alarm, sprinkler, and emergency systems compliant with SANS standards.
• Electrical, ICT, and security infrastructure including power, data cabling, CCTV, access control, and backup power systems.
• Compliance with energy performance regulations, including display and submission of EPCs.
• Accessibility features for persons with disabilities, including parking, entrances, and facilities.
• Refurbishment and reconfiguration timelines, with penalties for delays.
• Maintenance plans covering structural, mechanical, electrical, plumbing, and finishes.

Skills and Competency Requirements

The bidder must demonstrate:

• Ownership or legal authority to offer the property, supported by deeds, sale agreements, or powers of attorney.
• Experience in providing office accommodation that complies with statutory and technical standards.
• Capability to undertake refurbishment, reconfiguration, and maintenance within specified timeframes.
• Technical expertise in building support systems, energy compliance, security infrastructure, and accessibility standards.
• Ability to prepare detailed space planning layouts, including emergency routes, parking layouts, and compliance documentation.
• Capacity to develop and implement maintenance and support plans, including health and safety, fire, electrical, and security systems.
• Provision of relevant professional registration (e.g., architects, engineers) and proof of compliance with statutory requirements.