Objectives

The primary objective of this tender is to appoint a qualified medical service provider for a 24-month contract to deliver comprehensive medical surveillance for uMzimkhulu Local Municipality employees. The initiative aims to ensure full compliance with the Occupational Health and Safety Act 85 of 1993, proactively monitor workforce health across all municipal departments, and maintain legally mandated long-term medical records.

Scope of Work

• Conduct pre-placement, bi-annual periodic, post-injury/illness, exit, and executive health medical examinations.
• Perform risk assessments covering chemical, physical, and biological workplace exposures.
• Administer biological monitoring and health surveillance at all municipality sites, including Traffic, Fire, and Waste Management departments.
• Execute clinical procedures: drug and urine screening, lung function testing, audiometric testing, physical examinations, eye/vision tests, X-rays, and blood analysis.
• Provide recommended vaccinations (Hepatitis B and Tdap) and general medical consultations upon municipal request.
• Maintain detailed medical surveillance reports for a minimum of 40 years.

Technical Requirements

• Mobile Clinic: Bidders must operate a fully equipped mobile clinic. Proof of ownership or a valid lease agreement is required, and the facility undergoes mandatory on-site verification.
• Evaluation Framework: Uses an 80/20 Preferential Procurement System (80 points for price, 20 points for socio-economic goals like black ownership and local business promotion). A minimum functionality threshold of 40 points (80%) is compulsory.
• Mandatory Compliance: Requires Central Supplier Database (CSD) registration, SARS Tax Compliance Status PIN, completed Municipal Bidding Document (MBD) forms, declarations of interest, independent bid determination certificates, and proof of tax compliance. Failure to meet any mandatory requirement renders the bid non-responsive.
• Pricing Validity: Quoted rates must remain fixed for 180 days post-closing.
• Unusual Terms Explained: The 40-year record retention mandate requires secure, long-term archival of all employee health data beyond standard periods. The site verification phase is a compulsory physical inspection of the mobile clinic and personnel; failure to pass automatically disqualifies the bidder regardless of score. The 80/20 system prioritizes price heavily while allocating points for transformation goals, meaning competitive pricing combined with qualifying ownership/local status significantly impacts award decisions.

Skills Requirements

• Lead Medical Practitioner: Must hold a valid Medical Doctor qualification and current registration with the Health Professions Council of South Africa (HPSCA), including an active practice number.
• Experience Threshold: Scoring requires documented years in general medical practice (10+ years earns maximum points; 7–9 years earns partial points; under 6 years earns zero).
• Support Team: Must deploy at least two certified occupational health experts and two Occupational Health Nurses, all holding valid South African Nursing Council (SANC) registrations.
• Clinical Competency: Personnel must demonstrate expertise in occupational hazard assessment, biological monitoring, preventive medicine, diagnostic interpretation, and statutory compliance reporting.
• Administrative Capability: Proven ability to manage high-volume employee screenings, generate risk-based medical evaluations, and maintain secure, auditable health archives in accordance with municipal and national regulations.