Tender Summary: Provision of Plant Hire Services Cluster 1

Objectives

The primary objective is to appoint a qualified service provider for a twelve-month contract to supply hired plant and machinery to support municipal infrastructure development, road maintenance, and material handling operations.

Scope of Work

• Supply and deploy designated plant and equipment for road construction and maintenance.
• Transport municipal construction materials, including gravel, concrete pipes, and other specified supplies.
• Haul topsoil to designated landfill facilities and surrounding project sites.
• Excavate gravel and topsoil materials as instructed by the municipality.

Technical Requirements

Bidders must own and maintain the following equipment, ensuring all machinery is roadworthy, legally compliant, and ready for deployment within twenty-four hours of an official order:

• Tipper Trucks (6 units): Six-by-four wheel drive configuration. Maximum empty operating mass of 15,000 kg, with front axle limits not exceeding 7,900 kg and rear axles not exceeding 18,000 kg. Payload capacity must be 18,000 kg. Equipment must be legally roadworthy, capable of operating at altitudes up to 2,500 metres, and functional in ambient temperatures ranging from -10°C to 45°C.
• Hydraulic Excavators (2 units): Operating weight between 21 and 23 tons. Heavy-duty specification with a rated load capacity of at least 21,760 kg. Must feature a reach boom R2.9B1, a stick equipped with a bucket rated between 1.1 and 1.2 cubic metres, and 790 mm track shoes.

Certified proof of ownership for all listed plant and equipment is mandatory. The municipality will calculate hire rates based on wet rates per day or hour, with standing time compensated at fifty percent of the standard rate for client-caused delays or adverse weather.

Skills and Experience Requirements

• Foreman/Supervisor: Must demonstrate ten years of verifiable experience specifically in road construction. Requires a valid Code 8 or higher driver’s licence.
• Operators and Drivers: Must possess ten years of documented experience operating heavy plant machinery or driving heavy vehicles. Must hold valid Code 14 driver’s licences, Professional Driving Permits (for truck drivers), and current competence certificates.

All personnel documentation, including CVs, traceable references, and certified licences, must be submitted within three months of the tender closing date. The evaluation framework enforces a strict minimum of fifty percent of available points in each individual experience segment, alongside mandatory verification of equipment ownership.

Unusual or Complicated Terms

• Wet Rate: An all-inclusive hire fee covering the machinery, operator salary, fuel, routine maintenance, and insurance.
• Standing Time Rate: A reduced compensation rate applied only when equipment is idle due to inclement weather or direct client instructions, calculated at half the standard hire rate.
• Mandatory Segment Scoring: Bidders must achieve at least fifty percent of the points in every individual evaluation category (foreman experience, operator/driver experience, and equipment provision) to qualify, regardless of their overall functionality score.
• PDP (Professional Driving Permit): A specialized regulatory licence required for commercial drivers operating vehicles above specific weight thresholds or transporting goods over designated distances.