Tender Notice and Invitation to Tender
Re-conditioning of leaking warm water pumps
Employer Tender Number: RFQ-1022-2025-10-166214
cidb Reference Number: 100109737

DEPARTMENT OF HEALTH WESTERN CAPE INVITES TENDERS FOR THE RE-CONDITIONING OF LEAKING WARM WATER
5.5KW AND 15KW WATER PUMPS IN THEATRE AND 7TH FLOOR PLANTROOM AT PAARL HOSPITAL.

SCOPE OF WORK:
CIDB GRADING :(MEI)
RE-CONDITION THE LEAKING WARM WATER PUMPS BY REPLACING MECHANICAL SEALS AND COUPLINGS. CLEAN PIPING
STRAINERS AND ENSURE THERE IS NO UNUSUAL NOISE OR VIBRATION. DO THE ALIGNMENT. PAINT THE PUMPS AND
THEIR BASEPLATE

TERMS & CONDITIONS
(A)COMPULSORY SITE-MEETING. NON-ATTENDANCE WILL AUTOMATICALLY DISQUALIFY TENDERER.
(B)A PROPOSED WORK PLAN WILL BE REQUIRED BEFORE WORK COMMENCES.
(C)WORK MUST COMMENCE WITHIN 1 WEEK AFTER ISSUING OF ORDER NUMBER.
(D)WORK MUST BE COMPLETED WITHIN 2 WEEKS AFTER ORDER NUMBER WAS ISSUED.
(E)PERMISSION TO WORK AFTER NORMAL HOURS (07H30 TILL 15H30) CAN ONLY BE GRANTED BY THE ARTISAN
FOREMAN OR PROJECT LEADER.
(F)PAARL HOSPITAL IS NOT RESPONSIBLE FOR ANY LOSS OR DAMAGES INCURRED BY THE CONTRACTOR DURING THE
PROJECT.
(G)ATTENDEES SHOULD STAY FOR THE ENTIRE SITE-MEETING.
(H)ANY AMENDMENTS OR DECISIONS TAKEN AT SITE MEETING OTHER THAN WHAT WAS INITIALLY SPECIFIED, SHOULD
BE SIGNED BY ALL ATTENDEES, AND APPROVED BY SCM.
(I)REPAIRS MUST BE DONE BY A QUALIFIED EXPERT WHO KNOWS HOW TO REPAIR PUMPS TO OPERATE AT PEAK
EFFICIENCY AND ENSURE THAT THEY COMPLY WITH ALL RELEVANT SAFETY AND ENVIRONMENTAL REGULATIONS
(J)ALL REPAIRS AND SERVICES MUST BE DONE ON SITE, IF HOWEVER, THERE IS A NEED TO TAKE THE EQUIPMENT OFF
SITE FOR REPAIRS: THE CONTRACTOR WILL BE REQUIRED TO COMPLETE AND SIGN THE AUTHORIZATION TO REMOVE
HOSPITAL GOODS/ASSETS FROM THE WESTERN CAPE GOVERNMENT PREMISES GOOD FORM.
(K)NO PAYMENTS WILL BE MADE UNTIL THE COMMISSIONED PUMPS RAN WITHOUT ANY PROBLEMS FOR 7 DAYS
CONTINUOUSLY.
(L)NO EXTRA FUNDS OR CLAIMS WILL BE ALLOWED.
(M)REQUIRED PERMITS (HOT WORK PERMIT, ETC.) SHOULD BE PRESENTED/OBTAINED BEFORE WORK IS COMMENCED.
(N)PAYMENT SHALL ONLY BE RECOMMENDED ONCE THE PROJECT LEADER IS SATISFIED THAT THE WORK HAS BEEN
DONE ACCORDING TO THE NORMS AND STANDARDS OF THE DEPT. OF HEALTH AS WELL AS THE ISSUED
SPECIFICATIONS.
(O)ON COMPLETION OF THE SERVICE AND COMMISSIONING THE EMPLOYER WILL TEST THE FUNCTIONING OF THE PUMP
CHECKING THE LEAKS, PERFORMANCE OF THE PUMP, VIBRATION OF THE PUMP, NOISE OF THE PUMP, ROTATIONS AND
THE FLOW RATE.
SHOULD BIDDERS NOT ATTEND THE COMPULSARY SITE MEETING, OFFERS WILL BE MARKED NON-COMPLIANT AND WILL
NOT BE CONSIDERED

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It is estimated that tenderers should have a cidb contractor grading of 1ME or higher.
Preferences are offered to tenderers who IS A BBBEE STATUS LEVEL CONTRIBUTOR
Only tenderers who N/A are eligible to submit tenders.
PLEASE NOTE
TENDER DOCUMENTS OS AVAILABLE FOR DOWNLOADING ON EPS. PRICES SHOULD BE UPLOADED ON EPS
Queries relating to the issues of these documents may be addressed to:
TLOTLISO MAKHETHA
Tel No. 0218602769
E-mail. [email protected]
or
GREGORY ABRAHAMS
Tel No. 0218602797
E-mail. [email protected]
A compulsory clarification meeting with representitives of the Employer will take place at 10 HOSPITAL STREET, LEMOENKLOOF
PAARL 7646 on 21 October 2025 starting at 11h00.
The closing time for receipt of Tenders is 15h00 on Tuesday, October 28, 2025.
Emailed and Late Tenders will not be accepted.
Tenders may only be submitted on the tender documentation that is issued.
Requirements for sealing, addressing, delivering, opening and assessment of Tenders are stated in the Tender Data.

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