Reconditioning of Leaking Warm Water Pumps

RFQ-1022-2026-01-177313

2026-02-05 11:00

Tender Closed on: 2026-02-12 16:00

Department of Health Western Cape

1 ME

Pumps, Valves, Pipes and Meters, Repair, Service and Maintenance of Machinery and Equipment

Paarl, Western Cape

Western Cape - Department of Health

Western Cape - Department of Health Tenders

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Tender Notice and Invitation to Tender
RECONDITIONING OF LEAKING WARM WATER PUMPS
Employer Tender Number: RFQ-1022-2026-01-177313
cidb Reference Number: 100113111

DEPARTMENT OF HEALTH WESTERN CAPE INVITES TENDERS FOR SPECIFICATIONS FOR RE-CONDITIONING OF LEAKING
WARM WATER 5.5KW AND 15KW WATER PUMPS IN THEATRE AND 7TH FLOOR PLANTROOM AT PAARL HOSPITAL.
CIDB GRADING :(MEI)
SCOPE OF WORK:
RE-CONDITION THE LEAKING WARM WATER PUMPS BY REPLACING MECHANICAL SEALS AND COUPLINGS. CLEAN PIPING
STRAINERS AND ENSURE THERE IS NO UNUSUAL NOISE OR VIBRATION. DO THE ALIGNMENT. PAINT THE PUMPS AND
THEIR BASEPLATE

TERMS & CONDITIONS

(A) COMPULSORY SITE-MEETING. NON-ATTENDANCE WILL AUTOMATICALLY DISQUALIFY TENDERER.
(B) A PROPOSED WORK PLAN WILL BE REQUIRED BEFORE WORK COMMENCES.
(C) WORK MUST COMMENCE WITHIN 1 WEEK AFTER ISSUING OF ORDER NUMBER.
(D) WORK MUST BE COMPLETED WITHIN 2 WEEKS.
(E)PERMISSION TO WORK AFTER NORMAL HOURS (07H30 TILL 15H30) CAN ONLY BE GRANTED BY THE ARTISAN
FOREMAN OR PROJECT LEADER.
(F) PAARL HOSPITAL IS NOT RESPONSIBLE FOR ANY LOSS OR DAMAGES INCURRED BY THE CONTRACTOR DURING THE
PROJECT.
(G) ATTENDEES SHOULD STAY FOR THE ENTIRE SITE-MEETING.
(H)ANY AMENDMENTS OR DECISIONS TAKEN AT SITE MEETING OTHER THAN WHAT WAS INITIALLY SPECIFIED, SHOULD
BE SIGNED BY ALL ATTENDEES, AND APPROVED BY SCM
(I)REPAIRS MUST BE DONE BY A QUALIFIED EXPERT WHO KNOWS HOW TO REPAIR PUMPS TO OPERATE AT PEAK
EFFICIENCY AND ENSURE THAT THEY COMPLY WITH ALL RELEVANT SAFETY AND ENVIRONMENTAL REGULATIONS
(J)ALL REPAIRS AND SERVICES MUST BE DONE ON SITE, IF HOWEVER, THERE IS A NEED TO TAKE THE EQUIPMENT OFF
SITE FOR REPAIRS: THE CONTRACTOR WILL BE REQUIRED TO COMPLETE AND SIGN THE AUTHORIZATION TO REMOVE
HOSPITAL GOODS/ASSETS FROM THE WESTERN CAPE GOVERNMENT PREMISES GOOD FORM..
(K)NO PAYMENTS WILL BE MADE UNTIL THE COMMISSIONED PUMPS RAN WITHOUT ANY PROBLEMS FOR 7 DAYS
CONTINUOUSLY.
(L)NO EXTRA FUNDS OR CLAIMS WILL BE ALLOWED.

Page: 2

(M)REQUIRED PERMITS (HOT WORK PERMIT, ETC.) SHOULD BE PRESENTED/OBTAINED BEFORE WORK IS COMMENCED.
(N)PAYMENT SHALL ONLY BE RECOMMENDED ONCE THE PROJECT LEADER IS SATISFIED THAT THE WORK HAS BEEN
DONE ACCORDING TO THE NORMS AND STANDARDS OF THE DEPT. OF HEALTH AS WELL AS THE ISSUED
SPECIFICATIONS.
(P) ON COMPLETION OF THE SERVICE AND COMMISSIONING THE EMPLOYER WILL TEST THE FUNCTIONING OF THE PUMP
CHECKING THE LEAKS, PERFORMANCE OF THE PUMP, VIBRATION OF THE PUMP, NOISE OF THE PUMP, ROTATIONS AND
THE FLOW RATE.

SHOULD BIDDERS NOT ATTEND THE COMPULSARY SITE MEETING, OFFERS WILL BE MARKED NON-COMPLIANT AND WILL
NOT BE CONSIDERED
It is estimated that tenderers should have a cidb contractor grading of 1ME or higher.
Preferences are offered to tenderers who IS A BBBEE STATUS LEVEL CONTRIBUTOR
Only tenderers who N/A are eligible to submit tenders.
Please note:
Tender documents is available for downloading on EPS
Prices should be uploaded on EPS
Queries relating to the issues of these documents may be addressed to:
Gregory Abrahams
Tel No. 0218602797
E-mail. [email protected]
or
Tlotlso Makhetha
Tel No. 0218602769
E-mail. [email protected]
A compulsory clarification meeting with representitives of the Employer will take place at 10 HOSPITAL STREET LEMOENKLOOF
PAARL 7646 on 05 February 2026 starting at 11h00.
The closing time for receipt of Tenders is 16h00 on Thursday, February 12, 2026.
Emailed and Late Tenders will not be accepted.
Tenders may only be submitted on the tender documentation that is issued.
Requirements for sealing, addressing, delivering, opening and assessment of Tenders are stated in the Tender Data.

Page: 3



Additional Information:
Employer Name: Department of Health Western Cape
Province: Western Cape
Municipality: Cape Winelands District Municipality
Closing Date: 2026-02-12 16:00
Site Meeting: Yes
Briefing Date: 2026-02-05 11:00
CIDB Class: 1 ME
Subcategory:
Documents Available from: 27 January 2026

Tender Summary

Objectives

The primary objective of this tender is to recondition leaking warm water pumps at Paarl Hospital. The work aims to replace mechanical seals and couplings, clean piping and strainers, ensure proper alignment, and restore the pumps to optimal operational efficiency, ensuring they operate without unusual noise or vibration.

Scope

The scope of work includes:

  • Reconditioning leaking warm water pumps by replacing mechanical seals and couplings.
  • Cleaning piping and strainers.
  • Ensuring pumps operate without unusual noise or vibration.
  • Performing pump alignment.
  • Painting the pumps and their baseplates.

Technical Requirements

The technical requirements specify that repairs must be carried out by qualified experts capable of ensuring pumps operate at peak efficiency and comply with all relevant safety and environmental regulations. All repairs and services are to be performed on-site unless authorized to remove equipment for repairs, which requires proper authorization documentation. The pumps must be tested post-repair for leaks, performance, vibration, noise, rotation, and flow rate to confirm proper operation.

Additionally, necessary permits such as hot work permits must be obtained before commencing work. The work must adhere to the department’s norms and standards, with the employer conducting testing and verification upon completion.

Skills Requirements

  • Qualified experts with experience in pump repair and reconditioning.
  • Knowledge of mechanical seals, couplings, piping, and pump alignment.
  • Ability to perform on-site repairs and testing.
  • Understanding of safety and environmental regulations relevant to pump maintenance and repair.
  • Capability to prepare and execute a work plan and obtain necessary permits.
This summary is AI generated. Download the tender documents for all the information.

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