Objectives

The primary objective of this tender is to execute comprehensive waterproofing refurbishments across five buildings at the Themba Kojana Office Park in Aliwal North, Eastern Cape. The project aims to repair, renovate, and restore existing waterproofing systems to ensure structural integrity, prevent water ingress, and maintain operational continuity within a secure, occupied facility. The contract duration is six months.

Scope of Work

The works cover four designated sections (Wing A, Wing B, Wing C, and Wing D) spanning predominantly three- and four-storey structures. Key activities include:

• Repair and replacement of roof slabs, gutters, downpipes, and rainwater outlets.
• Core drilling through concrete drainage systems and installation of new roof sheeting and flashings.
• Application of new waterproofing coatings and chemical-resistant materials.
• Management of construction waste, debris removal, and site housekeeping.
• Adherence to strict security protocols, including mandatory official identification for all personnel and restricted access zones.

All works must be executed during normal operating hours (07:00–17:00 daily, including weekends) without disrupting building occupants or pedestrians.

Technical Requirements

• Contractor Registration: Valid CIDB Grading of Grade 4GB or higher in Class GB.
• Contract Framework: JBCC Principal Building Agreement (Edition 6.2 of 2018) aligned with standard conditions of tender (SANS 10845-3).
• Pricing & Billing: Submission of priced Bills of Quantities based on the Standard System of Measuring Building Work (Sixth Edition). All rates must be net of VAT, with VAT added separately. Prices must comply with the National Minimum Wage Act.
• Health & Safety: Submission of a detailed Health and Safety Plan within 15 working days of contract signing. Full compliance with the Occupational Health and Safety Act (Act 85 of 1993), mandatory use of PPE, and provision of police clearance certificates for all staff within 15 days of commencement.
• Quality & Planning: Submission of a project-specific methodology, auditable Quality Management Plan, and a detailed construction work programme outlining timelines, deliverables, dependencies, and resource allocation.
• Financial Capacity: A bank rating letter (issued within three months prior to closing) confirming sufficient facilities to cover initial material procurement and cash-flow commitments.
• Defects Liability: An extended defects liability period of 365 calendar days applies to all works.
• Late Completion Penalty: R10,000 per calendar day for delays beyond the agreed construction period.

Skills & Personnel Requirements

• Project Manager: Must hold a Built Environment qualification (B-Tech or BSc) and possess a minimum of five years’ post-qualification experience.
• Health & Safety Officer: Must be professionally registered with SACPMP as an OHS Officer, hold an N Diploma in Built Environment, and have at least five years’ post-qualification experience.
• Site Agent: Must hold an N Diploma in Built Environment and have a minimum of three years’ post-qualification experience.
• Key Personnel Availability: All nominated individuals must be available to attend all technical and progress site meetings throughout the project duration.
• Proven Experience: Tenderers must demonstrate successful completion of at least three waterproofing or roofing projects of similar specification, each valued at a minimum of R2 million, within the past ten years. Valid client references and completion certificates are mandatory.
• Subcontracting: The contractor is responsible for appointing competent, CIDB-registered subcontractors, with a preference for local Eastern Cape-based SMMEs.

Unusual or Complicated Terms

• JBCC Principal Building Agreement 6.2: A standard South African construction contract that dictates payment schedules, variation procedures, dispute resolution (adjudication/arbitration), and risk allocation between the employer and contractor.
• PPPFA 80/20 Preference System: Evaluation awards 80 points for competitive pricing and 20 points for socio-economic goals, such as historically disadvantaged individual ownership, black women ownership, disability ownership, and local Eastern Cape presence.
• High-Risk Geological Area Clause: If the site falls within a zone prone to sinkholes or dolines, the contractor assumes full financial and legal responsibility for any resulting damage or injury, requiring specialized insurance coverage and immediate remediation at their own cost.
• Extended Defects Liability Period: The standard 90-day warranty period is replaced with 365 days, extending the contractor’s obligation to rectify latent defects long after practical completion.