Objectives

The primary objective of this tender is to assess the market availability and current market prices of the City of Cape Town’s inventory items related to cleaning materials. This includes understanding whether these items remain available in the market, establishing indicative costs for future procurement, and informing budgetary planning and supply chain continuity. The process aims to ensure the city can maintain the right quantity and quality of materials at the right time to facilitate efficient service delivery to residents.

Scope

The scope encompasses a market analysis of various cleaning materials, including:

• Cleaning agents (e.g., disinfectants, cleaners, polishes)
• Hand and surface sanitizers
• Disinfectants and deodorizers
• Specialized cleaning products (e.g., drain cleaners, tile cleaners, degreasers)
• Personal hygiene products (e.g., hand soap, antibacterial soap)
• Cleaning accessories (e.g., cloths, mops, bags, dispensers)
• Other related consumables and equipment used in cleaning operations

The analysis will inform whether these items are still available, their market prices, and potential alternatives if discontinued or unavailable.

Technical Requirements

The technical requirements include providing detailed specifications for each item, such as:

• Material type and full specifications
• Unit of measurement and packaging details
• Standards compliance (e.g., SANS, NRCS registration)
• Safety, hazard, and storage instructions
• Product labels and MSDS documentation
• Performance criteria (e.g., efficacy, biodegradability, flammability)
• Approval and certification standards (e.g., FDA, SABS, EPA)

Additionally, the process involves gathering technological insights to determine the feasibility of future procurement options, including potential RFP publication.

Skills Requirements

The tender requires respondents to demonstrate:

• Expertise in market research and analysis of cleaning materials
• Knowledge of relevant standards, certifications, and regulatory compliance
• Ability to provide detailed product specifications and safety data sheets
• Experience in procurement processes and supply chain management
• Technical understanding of cleaning product formulations and applications
• Proficiency in preparing comprehensive responses in specified formats (PDF, MS Word, Excel)
• Capacity to deliver responses by the stipulated deadline and in the required format