Tender Summary: Provision of Safety, Health and Environmental (SHE) Representative Training

Objectives

The primary objective is to equip designated workplace safety representatives with the statutory knowledge, practical competencies, and legal understanding required to effectively perform their duties. The training aims to strengthen workplace safety culture, ensure compliance with occupational health and safety legislation, and empower representatives to conduct systematic safety inspections, incident reporting, and risk mitigation within the client’s operational environment.

Scope

• Training Delivery: Conduct comprehensive SHE Representative training for 40 delegates, divided into four separate cohorts across different dates to align with operational schedules.
• Curriculum Focus: Cover safety representation activities, statutory duties, workplace inspection protocols, and the legal scope of authority for safety representatives.
• Venue & Infrastructure: Provide a fully compliant training venue within the eThekwini Municipality. The venue must meet specified physical infrastructure standards and will be inspected prior to commencement. Any non-compliance must be rectified at the provider’s expense.
• Certification & Documentation: Issue certificates of attendance (hard and electronic copies) within two weeks of course completion. Facilitate the issuance of Final Statements of Results and Certificates of Competence from the relevant quality council upon receipt.
• Exclusions: Catering, refreshments, and learner-provided personal items are explicitly excluded from the provider’s quotation.

Technical Requirements

• Registration & Compliance: Bidders must be registered on the Central Supplier Database (CSD) and the eThekwini Supplier Portal, and hold a valid Tax Compliance Status (TCS) PIN or CSD number.
• Mandatory Documentation: Submission requires completed standard municipal bidding forms (MBD 1, 4, 6.1, 8, and 9) covering identity verification, declarations of interest, past supply chain practices, and independent bid determination.
• Evaluation Framework: The tender utilizes an 80/20 preference point system, allocating 80 points to price competitiveness and 20 points to specific socio-economic transformation goals.
• Equipment & Resources: The provider must supply practical training aids, including first-aid manikins and machinery lifting equipment, alongside all necessary learning materials.
• Contractual Agreement: The successful bidder will be required to sign a formal written contract form (MBD 7) upon award.

Skills Requirements

While not exhaustively itemized, the tender necessitates a service provider with demonstrated capability in delivering accredited occupational safety training. Required competencies include:

• Qualified SHE instructors accredited to deliver nationally recognized safety courses and aligned with QCTO standards.
• Expertise in curriculum facilitation, practical demonstration, and competency-based assessment.
• Logistical proficiency in managing multi-cohort scheduling, venue setup, and equipment deployment.
• Administrative capability to process attendance records, liaise with quality councils for certification, and issue official documentation within stipulated timeframes.
• Familiarity with South African municipal procurement compliance and public sector contracting procedures.

Explanation of Key Terms

• QCTO (Quality Council for Trades and Occupations): The South African national body responsible for developing occupational standards, overseeing learnerships, and issuing industry-recognized Certificates of Competence and Statements of Results.
• 80/20 Preference Point System: A public procurement evaluation model where 80% of the scoring is based on competitive pricing, and 20% is allocated to specific socio-economic goals, such as demographic representation and enterprise development.
• MBD Forms: Standard Municipal Bidding Documents mandated by South African local government to ensure transparency, conflict-of-interest disclosure, tax compliance, and anti-collusion declarations.
• TCS PIN / CSD: Mandatory government registers where suppliers verify tax standing (Tax Compliance Status PIN) and register centrally (Central Supplier Database) to qualify for public sector contracts.