Sage Licence Renewal

WCNCB 21/12/2025

See details below or the tender documentation

Tender Closed on: 2026-02-10 11:00

Western Cape Nature Conservation Board

Computer Software Supply and License Management, Information and Communications Technology

Western Cape

Western Cape Nature Conservation Board

Western Cape Nature Conservation Board Tenders

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- SAGE Licence Renewal

WCNCB 21/12/2025

How do I register as a supplier?

If you would like to do business with CapeNature, you will need to register on the Central Supplier Database (CSD). The process is explained here.

What documents do I need to register on the CSD?

  • Company registration with the Companies and Intellectual Property Commission (CIPC)
  • Proof of banking details
  • Department of Labour documents (Workmen’s Compensation, Unemployment Insurance Fund)
  • South African Revenue Service (SARS) documents (VAT, PAYE, income tax registration)
  • SARS tax clearance certificate
  • Broad-based black economic empowerment (B-BBEE) rating certificate, including a preference points claim form (WCBD 6.1)
  • Declaration of interests (WCBD 4)
  • Read our CSD FAQs

Following registration on the CSD, potential service providers must also register on the Western Cape Supplier Evidence Bank. CapeNature maintains a dual registration process that requires its suppliers to register on both the CSD and the Western Cape Supplier Evidence Bank (provincial database) for procurement via the eProcurement System (ePS), also known as the Integrated Procurement Solution (IPS).


Tender Summary

Objectives

The primary objective of this tender is to secure a renewal of the licenses for the Enterprise Resource Planning (ERP) Sage Intacct Financial System for CapeNature, for a period of 24 months. The renewal aims to ensure continued access to the Sage Intacct system, including various modules and services necessary for financial management, inventory, project tracking, and related platform services.

Scope

The scope encompasses the provision of license renewal for the Sage Intacct financial system, including:

  • Intacct Financial Management for a single business entity
  • User licenses for 30 business users
  • Limited use licenses for 70 business users
  • Employee user licenses (pack of 10)
  • Inventory management module
  • Project management and tracking modules
  • Platform services, web services, multi-currency support
  • Additional business entity licenses and application hosting services
  • Sandbox development environment
  • Custom report writer, spend management, fixed assets, warehouse, and other related modules

The renewal period is for 24 months, with the expectation that the successful bidder will provide ongoing support, licensing, and associated services as specified.

Technical Requirements

The bid must include:

  • Accreditation proof from relevant authorities
  • Comprehensive overview of the bidder’s business, experience, and references
  • Pricing according to the provided schedule for each service component
  • Monthly Service Level Agreement (SLA) meetings to monitor performance
  • Adherence to CapeNature’s policies on Vendor Performance Management
  • Provision of hosting, infrastructure, and security services for the Sage Intacct system
  • Implementation of necessary security measures and compliance with relevant standards

Skills Requirements

The successful bidder must demonstrate:

  • Experience in licensing renewal and support for Sage Intacct or similar ERP systems
  • Technical expertise in cloud-based financial systems, integration, and platform services
  • Capability to provide ongoing technical support, maintenance, and system updates
  • Ability to deliver training and user support for the system modules
  • Proven track record in managing vendor performance and service delivery in similar projects
  • Compliance with all accreditation and certification requirements specified in the bid
This summary is AI generated. Download the tender documents for all the information.

How to Submit a Response / Quote to this Tender

The information needed for submitting your quote is in the description of the tender and the Tender Documents. You will also need documents and templates supplied by the entity that issued the tender, in order to supply the correct business and quote information.

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Once you have the Tender Documents, complete them with your details and the quote details and submit to the entity or organisation that issued the tender. The details and method to submit are in the tender description and the tender documents.

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