Senate Hall Renovation

RFT-202509-00498

2025-09-19 13:00

Tender Closed on: 2025-09-29 12:00

University of Pretoria

University of Pretoria Tenders

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The scope of work for the Senate Hall renovation project entails a comprehensive upgrade of both the functional and aesthetic components of the Senate Hall and its immediate surrounding areas, situated within the University of Pretoria’s Hatfield Campus. The objective is to modernize the facility while addressing regulatory compliance requirements, enhancing user experience, and aligning with the University’s broader vision of excellence and inclusivity. See attached document for full details. Important Information: UP can only access tender submissions after the closing date and time. Please take load shedding and site congestion into account and plan accordingly. If you need assistance with registration or online submission, contact [email protected] for assistance. No e-mail submissions are accepted-only online submissions will be accepted.
Process No. RFT-202509-00498
Type RFT (Request For Tender)
Country South African
Submission Online
Compulsory Information Session and Site Visit (Only suitably qualified representatives to attend the Compulsory online Briefing) Date 19 September 2025 Time 13h00 Venue University of Pretoria, Hatfield Campus, Administration building, building number 4005, Lynnwood Road. Ground floor - Senate hall Contractors to present identification at the gate (allow min. 30 minutes for registration) An attendance register will be signed and considered as the mandatory document used to verify that the bidder attended the session. The attendance register shall be closed 10 minutes after the time indicated above. Late arrivals of bidders shall be disqualified from the tender evaluation process. Prospective bidders must read the bid specification document and bring a copy to the information session. Please print the tender document and bring it together with your ID/Driver’s License to gain access at the Security gate.

Required Supplier Documents

Tax Clearance Status PIN: SARS Tax Clearance Status PIN(Must be valid for at least 6 months from date of submission & Contractor must be compliant on SARS online verification of compliance status)

Company Registration Document (Copy must be clear): Document Should Reflect The Company Name, Registration number, date of registration and active Directors or Members

Proof of Bank Account: Submit Original Stamped Letter From Bank

Valid B-BBEE Certificate (Sector Specific if Required in the Tender): Valid B-BBEE Certificate from a SANAS accredited verification agency or sworn affidavit as prescribed by the B-BBEE codes of good practice per sector

VAT Registration: Copy of VAT registration certificate. In the abscence of VAT Registration provide a letter with reasons for not being registered for VAT

Department of Labour Letter of Good Standing: Valid Letter of Good Standing from the Department of Labour for Compensation for Occupational Injuries and Diseases (COIDA)

Audited Financial Statements: Audited Financial Statements for the two previous financial years

Completed Form of Tender: Completed Contract Data (which substitutes as Form of Tender) / Form of Tender-Page 13 and 14

Fully priced Bill of Quantities: Bill of Quantities, Upload in PDF

Construction Industry Development Board Membership: CIDB Certificate-6GB or higher

Project Organogram: Project Organogram indicating intended resources allocated to this project

Short CV of Construction Manager/Site Agent/Site Manager: Scan all together and upload here-See Table 3 , note 1

Short CV of General Foreman/Site Supervisor: Scan all together and upload here-See Table 3, note 1

Short CV Construction Health and Safety Practitioner: Scan all together and upload here-See Table 3, note 1

Qualifications/Prof Registrations-Key staff: Scan all together and upload here-See Table 2 note 2

Client references-5 projects: Scan all together and upload here-See Table 3, note 3

Construction programme -Project specific: See Table 3, note 4-Project completion, IT/AV installation time, Inspections

Details of nearest office: Lease or utility bill


Name
Mrs RE Viljoen
Email
[email protected]

Tender Summary

Objectives

The primary objective of this tender is to facilitate the renovation of the Senate Hall at Hatfield Campus. The project aims to upgrade and refurbish the hall to meet current standards and requirements, ensuring a functional and modern facility suitable for its intended use.

Scope

The scope of the tender encompasses the complete renovation of the Senate Hall, including but not limited to:

  • Construction and refurbishment works as specified in the project documentation
  • Compliance with relevant building codes and standards
  • Coordination with stakeholders and adherence to project timelines
  • Provision of all necessary materials, labor, and equipment for the successful completion of the renovation

Technical Requirements

The technical requirements for the tender include:

  • Submission of a B-BBEE Exempted Affidavit for Exempted Micro Enterprises (EMEs) or relevant certification if turnover exceeds specified thresholds
  • Demonstration of Black Ownership percentages and B-BBEE procurement recognition levels, aligned with the enterprise's turnover and classification
  • Compliance with the Broad-Based Black Economic Empowerment Act 53 of 2003, as amended
  • Provision of relevant enterprise registration details, including registration number, physical address, and entity type
  • Adherence to the construction sector affidavit requirements, including declaration of revenue, ownership, and empowerment status
  • Submission of the necessary affidavits, signatures, and stamps as proof of compliance
This summary is AI generated. Download the tender documents for all the information.

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