Objectives

The primary objective is to supply, deliver, install, and commission a fully functional passenger elevator for the Statistics Building under the Johannes Phumani Phungula Municipality. The project aims to provide safe, reliable vertical transportation while ensuring full compliance with municipal supply chain management policies, national health and safety standards, and preferential procurement regulations.

Scope of Work

The successful bidder will manage the complete lifecycle of the elevator project, including:

• Manufacturing or sourcing of the elevator system and all associated components.
• Transportation and secure delivery to the designated site.
• Civil and structural construction works, including the custom glass and steel shaft enclosure.
• Mechanical and electrical installation, alignment, and integration with building infrastructure.
• Comprehensive testing, safety inspections, commissioning, and official handover.
• Provision of operational manuals, training, and warranty support.

The entire project must be completed within a strict three-month timeframe from contract signing.

Technical Requirements

• Capacity & Performance: 1000 kg passenger load, operating speed of 1.0 m/s, configured as a 2/2/2 simplex system.
• Dimensions: Internal cabin size 2000 x 1100 x 2000 mm; travel distance 3.241 m; voice-over-height (VOH) 4200 mm; pit depth 1400 mm.
• Design & Materials: Machine-room-less (MRL) gearless traction system. Cabin walls, car doors, and all landing doors finished in hairline stainless steel 443. Cabin flooring requires a 25 mm recess (client-supplied marble).
• Safety & Accessibility: Automatic Rescue Device (ARD), voice synthesizer, and additional handicap Call Operating Panels (COP) on every landing.
• Shaft Construction: Structural framework using 120 x 120 x 6 mm square steel tubes with 10 mm glass infill panels.
• Compliance & Certification: Must adhere to South African National Standard 1545. Submission requires an Original Equipment Manufacturer declaration letter and proof of CIDB registration (minimum grading 2SI).
• Warranty: Twelve (12) months from delivery and acceptance, or eighteen (18) months from shipment, whichever occurs first.

Skills and Experience Requirements

• Company Track Record: Proven history of successfully completed elevator installations. Bidders must submit verifiable reference letters containing client names, contact details, project values, and completion dates.
• Mechanical Technician: Minimum NQF Level 6 qualification in mechanical engineering or N6 certification, plus a recognized trade test certificate. Requires three or more years of direct elevator installation experience (one to two years accepted with reduced scoring). Must demonstrate execution of similar projects within the past twenty-four months.
• Electrical Technician: Minimum NQF Level 6 qualification in electrical engineering or N6 certification, plus a recognized trade test certificate. Identical experience and recent project verification requirements apply.
• Regulatory & Financial Compliance: Valid CIDB registration (2SI or higher), active tax compliance status, BBBEE documentation, and certified company registration. Bidders must not be in arrears with municipal accounts (maximum 90 days) and must not appear on the tender defaulters register.

Explanation of Technical & Procurement Terms

• MRL (Machine Room Less): An elevator architecture where the traction motor, sheave, and control cabinet are mounted directly within the hoistway structure, eliminating the need for a traditional rooftop machine room and reducing building footprint.
• ARD (Automatic Rescue Device): A battery-backed emergency system that detects main power failure and automatically drives the elevator to the nearest accessible floor, opens the doors, and allows passengers to exit safely without manual intervention.
• CIDB 2SI Grading: A Construction Industry Development Board classification specifically authorizing contractors to execute specialized elevator installation and maintenance works up to a defined monetary threshold.
• 80/20 Preference Point System: A government procurement evaluation model where eighty percent of the total score is allocated to financial competitiveness (lowest price) and twenty percent to socio-economic transformation goals, including black ownership, SMME status, and local business promotion.