Objectives

The primary objective of this tender is to establish a 12-month contract for the supply of spectacles, including frames, lenses, low vision devices, and related optical accessories, to Itshelejuba Hospital in KwaZulu-Natal. The contract aims to ensure the hospital has a reliable and quality supply of optical devices to meet patient needs over the specified period.

Scope

The scope encompasses the provision of:

• Complete sets of spectacles (frames, lenses, cases, cleaning cloths) for various prescriptions and types (single vision, bifocal, with tints, etc.)
• Spectacle frames suitable for different face shapes, ages, and gender, including metal and plastic options
• Low vision devices such as telescopes, magnifiers, and other assistive devices
• Sample frames for measurement and fitting purposes
• Packaging, delivery, and stock management for the specified optical products

The contract also includes the provision of samples, stock management, and timely delivery within 20 days of order receipt, ensuring continuous optical support for the hospital's patients.

Technical Requirements

The technical specifications include:

• Complete spectacles comprising frames, lenses (organic plastic, CR39), and optional tints (full, gradient, photo sensor)
• Frames must be SABS approved, suitable for various face shapes, and available in multiple colors and sizes
• Low vision devices with specified magnifications (e.g., 3x, 4x, 6x, etc.)
• Support proof of at least five years as a supplier of optical devices
• Registration of employed optometrists or dispensing opticians with HPCSA
• Packaging in standard vinyl cases in three sizes (small, standard, large)
• Delivery within 20 days from order, with the ability to supply samples and stock in advance
• Compliance with quality standards and specifications attached in the annexure

Skills Requirements

The successful bidder must demonstrate:

• Experience as a supplier of optical devices for at least five (5) years
• Current registration of optometrists or dispensing opticians with the HPCSA
• Capability to supply a variety of spectacles and low vision devices as per detailed specifications
• Ability to provide samples for measurement and fitting
• Efficient stock management and timely delivery capabilities
• Knowledge of quality standards and compliance with safety and manufacturing regulations (SABS approval)
• Provision of supporting documentation such as BBBEE certificates and tax clearance certificates