Objectives

To secure a qualified and compliant contractor to deliver comprehensive pest control and fumigation services at Prince Mshiyeni Memorial Hospital over a twelve-month period. The primary aim is to maintain a hygienic, safe, and regulation-compliant healthcare environment that protects patients, staff, and visitors from pest-related health hazards.

Scope

The contract encompasses outsourced pest management services across all hospital facilities for a duration of twelve months. Services will be coordinated through the Waste Management Office under the Supply Chain Management division. The estimated financial value of the contract is up to R 50,000,000 (inclusive of all applicable taxes).

Technical Requirements

• Full compliance with the attached specification document outlining approved pest control methodologies, safety protocols, chemical usage standards, and reporting procedures.
• Submission of a detailed, typed schedule of contract cost breakdown; handwritten or miscalculated financial submissions will be automatically rejected.
• Provision of three verifiable trade references from domestic public sector clients for comparable pest control or fumigation services.
• Mandatory submission of administrative and compliance documents, including: updated CIPC registration, B-BBEE status verification or sworn affidavit, Central Supplier Database (CSD) report, SARS tax clearance PIN, valid P-number certificate from the Department of Agriculture, and a Labour Good Standing letter.
• Attendance at the compulsory briefing session to collect quotation documents and clarify contractual expectations. Late attendance results in disqualification.

Skills Requirements

While specific technical competencies are detailed in the attached specification document, bidders must demonstrate proven operational capacity in institutional pest management. Required competencies include expertise in safe pesticide application, regulatory compliance, routine inspection scheduling, integrated pest management (IPM) strategies, and rapid incident response. Technical proficiency will be validated through submitted trade references, adherence to the specification, and relevant industry certifications.

Clarification of Unusual or Complicated Terms

• 80/20 Preference Point System: A standard South African public procurement scoring model where 80 points are allocated to competitive pricing and 20 points to designated socio-economic goals. In this tender, full points are awarded to enterprises at least 51% owned by Black women.
• P-number Certificate: An official authorization issued by the Department of Agriculture, Land Reform and Rural Development. It is legally required for businesses that apply registered pesticides or conduct professional pest control operations in South Africa.
• SBD Forms & CSD: Standard Bid Document (SBD) forms and the Central Supplier Database (CSD) are mandatory South African government procurement tools. SBDs standardize bidder declarations, while the CSD is the national registry used to verify supplier legitimacy, tax compliance, and registration status.