Objectives

The primary objective of this quotation is to secure a reliable supplier for the procurement and delivery of durable, hygienic waste disposal containers to support clinical and general waste management operations at the procuring health centre.

Scope

The scope encompasses a one-off supply and delivery of eighteen (18) units of 20-litre stainless steel pedal dust bins to the designated facility. The contract includes all logistics, transportation, and delivery costs. Pricing must be firm, inclusive of all expenses, and remain valid for ninety (90) days. The procuring authority reserves the right to accept or reject any quotation based on compliance, value for money, and preferential procurement policies.

Technical Requirements

• Product Specification: 20-litre stainless steel pedal dust bin equipped with an inner stainless-steel bucket, a convenient carry handle with lid, and a non-slip, non-marking base.
• Material & Durability: Must be manufactured from 316-grade stainless steel (marine/premium quality), containing molybdenum for superior corrosion resistance and complete rust prevention, even under saltwater exposure.
• Quality & Condition: All items must be brand-new, unused, and SABS approved. Second-hand, refurbished, or expired products are strictly prohibited.
• Documentation: Bidders must fully complete and return the official Specification Form (Annexure A), explicitly indicating compliance (Yes/No) with every technical criterion.
• Sample Verification: Following evaluation, the institution may request a physical sample from the highest-scoring bidder for independent inspection before final contract award.

Skills and Compliance Requirements

As this is a goods-supply quotation, specialized professional skills are not mandated. Instead, bidders must demonstrate administrative, financial, and operational compliance through the following mandatory requirements:

• Active registration and successful verification on the Central Suppliers Database (CSD).
• Tax compliance validation via SARS, including submission of a valid tax clearance certificate or SARS PIN.
• Submission of a BBBEE status level verification certificate or a sworn affidavit (applicable to EMEs and QSEs).
• Proven capacity to deliver within the stipulated timeframe, with no history of unexcused delivery defaults with the procuring facility during the current financial year.
• Completion of statutory procurement forms, including Bidder’s Disclosure (SBD 4) for conflict-of-interest declarations and the Preference Points Claim Form (SBD 6.1).

Unusual or Complicated Terms

• 80/20 Preference Point System: A weighted evaluation model where 80 points are awarded for competitive pricing and 20 points for specific socio-economic goals. Full points for the specific goal are exclusively allocated to enterprises owned by youth, requiring documentary proof such as a certified copy of the company director’s South African ID.
• General and Special Conditions of Contract (GCC/SCC): Standard public sector contractual terms that govern delivery schedules, warranty periods (12 months post-delivery), penalty calculations for late delivery (based on the prime interest rate per day), termination rights, and anti-fraud provisions. These terms are non-negotiable and form part of the binding agreement.
• Cover-Quoting Prohibition: Submitting multiple quotations from affiliated, related, or overlapping companies for the same bid is classified as collusive bidding. This practice triggers immediate disqualification and potential restriction from future public sector contracts.
• Post-Evaluation Sample Request: Unlike conventional tenders, this process may require the top-ranked bidder to physically submit a product sample after scoring but before contract signing. Failure to provide a compliant sample upon request will result in rejection of the offer.