Summary of Tender: 25g Advanced DSP Tip Vertical Scissors Sterile

Objectives

The primary objective is to secure a reliable, once-off supply of high-precision, sterile surgical scissors specifically designed for ophthalmology procedures at Grey’s Hospital. The procurement aims to ensure clinical safety through strict quality control, comply with national public sector procurement legislation, and advance transformation targets via preferential scoring mechanisms.

Scope

The contract encompasses the delivery of 50 boxes of sterile vertical scissors, with each box containing six units (300 units total). Goods must be delivered directly to the Grey’s Hospital Theatre within the stipulated timeframe. The scope includes provision of compliant sterile instruments, adherence to specified packaging standards, and full completion of all mandatory administrative, regulatory, and contractual documentation. The agreement is structured as a single-delivery, once-off contract.

Technical Requirements

• Product Specification: 25g advanced DSP tip vertical scissors, strictly sterile and intended exclusively for ophthalmology surgery.
• Quality & Shelf Life: Items must be brand new, unused, and carry a minimum remaining validity of six months from the date of delivery. Expired or second-hand products are strictly prohibited.
• Packaging: Supplied in sealed boxes of six units each, suitable for clinical storage and transport.
• Regulatory Compliance: Bidders must submit a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, import, export, or wholesale distribution of medical devices.
• Documentation: Mandatory submission of completed standard quotation forms, General Conditions of Contract (GCC), Special Conditions of Contract (SCC), Bidder Disclosure (SBD4), Preference Points Claim Form (SBD6.1), Central Suppliers Database (CSD) verification report, and SARS tax compliance confirmation.
• Evaluation Process: Four-stage assessment: (1) Administrative compliance, (2) Specification adherence, (3) Objective sample submission, and (4) Price and preference point allocation.

Skills & Supplier Capabilities

As this is a goods procurement, individual personnel qualifications are not specified. However, successful bidders must demonstrate operational competence in medical device distribution, including expertise in sterile product handling, inventory management, and logistics capable of meeting hospital delivery deadlines. Suppliers must also possess strong regulatory compliance knowledge, proficiency in South African public procurement frameworks, and accurate financial administration aligned with VAT and tax invoice requirements.

Key Terms & Clarifications

• DSP Tip: Refers to a specialised precision tip geometry engineered for delicate ophthalmic procedures, ensuring controlled cutting, reduced tissue trauma, and enhanced surgeon visibility during eye surgery.
• SAHPRA Licence: Mandatory national regulatory approval required to legally trade medical devices in South Africa, ensuring products meet safety, efficacy, and quality standards.
• 80/20 Preference System: A procurement evaluation model allocating 80 points to competitive pricing and 20 points to socio-economic goals. Full points are awarded to enterprises at least 51% owned by Black people.
• CSD Registration: A mandatory National Treasury database where all government suppliers must register and maintain current company and tax status to qualify for public contracts.
• Sample Submission: Physical product samples must accompany quotations. Disqualification occurs if samples are omitted without acceptable proof of prior supply to Grey’s Hospital. Additional samples may be requested post-evaluation for top-scoring bidders.