Tender Summary: 2L Urine Meter with 500ml Rigid Reservoir

Objectives

The primary objective is to secure a reliable supply of clinically compliant urine monitoring equipment to support critical patient care at Grey’s Hospital. The procurement aims to ensure accurate hourly urine output measurement while enforcing strict infection prevention standards through regulated, hospital-grade medical devices.

Scope

This is a once-off goods supply quotation covering one hundred (100) units of 2-litre urine meters with integrated 500-millilitre rigid reservoirs. Delivery must be made to Grey’s Hospital in Pietermaritzburg. The contract does not include installation, maintenance, training, or ancillary services. Evaluation will follow a four-stage process: administrative compliance, specification adherence, sample verification, and price/preference scoring.

Technical Requirements

• Capacity & Design: 2000ml urine collection bag with a dedicated 500ml rigid reservoir compartment.
• Functional Features: Must include a splash guard, spout, germ-guard tap, kink-resistant tubing, and a needle-free sampling port.
• Quality Standards: Products must be SABS approved and fully comply with the attached specification document.
• Condition & Shelf Life: Items must be new, unused, and possess a minimum validity period of six months from the delivery date. Expired or second-hand goods are strictly prohibited.
• Regulatory Compliance: Bidders must submit a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, import, export, or wholesale distribution of medical devices.
• Sample Verification: Top-scoring bidders may be formally requested to submit physical samples for inspection before final contract award.

Skills Requirements

No specialised professional, engineering, or clinical skills are mandated for this quotation. The requirement is limited to standard commercial and logistical capabilities, including regulatory documentation management, inventory control, domestic delivery coordination, and adherence to public sector procurement frameworks. Suppliers must demonstrate operational readiness to fulfil the order within stipulated timeframes and maintain ongoing tax and Central Supplier Database (CSD) compliance.

Explanation of Unusual or Complicated Terms

• SAHPRA Licence: A mandatory regulatory permit issued by South Africa’s national health products authority, confirming the supplier is legally authorised to handle, distribute, or manufacture medical devices within the country.
• Germ-Guard Tap & Needle-Free Sampling Port: Infection-control design features that prevent cross-contamination during fluid drainage and specimen collection without requiring needle punctures, reducing healthcare-associated infection risks.
• 80/20 Preference Point System: A South African public procurement evaluation model where eighty percent of scoring is allocated to price competitiveness and twenty percent is awarded to enterprises with at least fifty-one percent black ownership.
• CSD & Tax Clearance: Mandatory government database registrations that verify a supplier’s legal standing, financial compliance, and eligibility to contract with state entities. Non-compliance results in automatic disqualification.