Objectives

The primary objective is to procure compliant, high-quality 3/4 length patient clothing pants for men and ladies to support clinical operations at Umzimkhulu Hospital under the KwaZulu-Natal Department of Health.

Scope

The contract covers a single, one-off supply of 120 standardized garments delivered directly to the hospital:

• Men’s 3/4 Pants: 100 units distributed across sizes Small (30), Medium (30), Large (30), Extra Large (30), and Double Extra Large (10).
• Ladies’ 3/4 Pants: 20 units distributed across sizes Medium (10), Large (10), and Extra Large (10).

All deliveries must occur within the stipulated timeframe, with quoted prices remaining fixed for a 90-day validity period.

Technical Requirements

• Material & Construction: Garments must be manufactured from 100% soft cotton. Both variants require an elasticated waistband measuring 2–3 cm and two functional side pockets.
• Colour Specifications: Men’s pants must be khaki; ladies’ pants must be olive green.
• Quality & Certification: Products must comply with SABS or SANS standards. A valid certificate of compliance must be provided upon request.
• Condition & Shelf Life: Items must be brand new, unused, and retain a minimum validity of six months from the delivery date.
• Regulatory & Administrative Documentation: Bidders must submit updated CIPC registration, B-BBEE status verification (or sworn affidavit), Central Supplier Database (CSD) compliance report, and a valid Tax Clearance Certificate. A SAHPRA licence is mandatory for manufacturers or distributors.
• Proof of Capability: At least one prior order confirmation and delivery note from a public or private healthcare facility must be provided.
• Sample Verification: The top three scoring bidders will be formally requested to submit physical samples for inspection before final contract award.

Skills & Capacity Requirements

Bidders must demonstrate operational readiness and administrative competence, including:

• Established manufacturing or supply chain infrastructure capable of producing or sourcing healthcare-grade garments to exact specifications.
• Logistical capacity to package, transport, and deliver goods to regional hospital facilities without damage or delay.
• Proficiency in public sector procurement compliance, including accurate completion of standardised bid forms and adherence to preferential procurement frameworks.
• Financial and risk management capabilities to sustain a one-off contract without advance funding, alongside documented procedures to prevent delivery defaults.

Key Terms & Unusual Requirements

• 80/20 Preference Point System: Evaluation allocates 80 points for price competitiveness and 20 points for socio-economic goals. Full points are granted exclusively to enterprises that manufacture or produce the goods within KwaZulu-Natal.
• SBD Documentation: Standard Bid Document forms are compulsory. SBD 4 mandates full disclosure of any personal or business ties with Department of Health officials. SBD 6.1 is used to formally claim preference points for specific goals.
• SAHPRA Licence Requirement: Although classified as patient clothing, suppliers must hold a valid licence from the South African Health Products Regulatory Authority, reflecting the garment’s regulated use in clinical environments.
• Anti-Collusion & Cover-Quoting Prohibition: Submitting multiple quotes through affiliated or related companies constitutes cover-quoting, which is legally treated as fraud and results in immediate disqualification.
• Penalties & Restriction Clauses: Late delivery triggers daily financial penalties calculated at the prime interest rate. Repeated default may lead to contract termination and a procurement ban from the public sector for up to ten years.