Objectives

The primary objective of this tender is to establish a 3-year contract with a reputable and accredited electrical contractor to perform preventative and corrective maintenance on electrical systems at Pietermaritzburg Forensic Mortuary. The contract aims to ensure the electrical installations, distribution systems, and related ancillaries are maintained in operational condition, safe, and compliant with relevant standards.

Scope

The scope of work includes:

• Maintenance and repair of lighting systems, electrical distribution equipment (cables, distribution boards, circuit breakers, fuses, earth leakages, bus-bars, wiring, junction boxes), and power supply systems.
• Electrical switches, socket outlets, PVC conduits, hydro boilers, electrically operated gates, garages, and associated loads.
• Site-specific requirements such as reporting, demarcation, and safety protocols during maintenance activities.
• Provision of all necessary plant, materials, consumables, and tools required for electrical maintenance and repairs.
• Implementation of service level agreements, reporting, and documentation for work performed.

Technical Requirements

The technical requirements include:

• Execution of both preventative and reactive maintenance on electrical systems.
• Adherence to safety standards and occupational health regulations.
• Provision of root-cause analysis and remedial action reports for incidents.
• Response times: maximum 4 hours for normal faults and 1 hour for emergencies.
• Compliance with Occupational Health and Safety Act and relevant standards.
• Proper demarcation, safety signage, and minimal disruption during work.
• Supply of all necessary equipment, tools, and spare parts, with prior approval for hired equipment.
• Accurate reporting, documentation, and invoicing procedures.

Skills Requirements

The tenderer must demonstrate:

• Proven technical competency in electrical maintenance, supported by relevant trade test certificates (e.g., electrician, HVAC).
• Experience in managing similar projects, supported by project certificates and references.
• Qualified personnel including a trade-tested artisan or supervisor.
• Capacity to respond promptly to breakdowns and emergencies, with 24/7 availability.
• Compliance with health and safety policies, including risk assessments and safety procedures.
• Ability to provide detailed project organization and management structure.
• Knowledge of local conditions and proximity to the facility (proof of address and location).