Objectives

The primary objective of this tender is to procure a reliable, compliant supplier for the one-off provision of 300,000 disposable polystyrene cups to support hydration services at Prince Mshiyeni Memorial Hospital. The procurement aims to secure cost-effective, quality-assured consumables while advancing provincial socio-economic goals through preferential procurement policies.

Scope

The contract covers the complete supply, packaging, and delivery of 300,000 disposable cups to the hospital's designated stores area. It is structured as a single-delivery, once-off agreement. The successful bidder must fulfill the entire quantity within the stipulated delivery period, with all transportation and handling costs included in the quoted price. The agreement is governed by standard public sector general and special conditions of contract, including warranty, inspection, and penalty clauses.

Technical Requirements

• Specifications: Each cup must hold 250ml, be designed for single-use disposal, and be manufactured from polystyrene (foam).
• Packaging: Items must be packed in boxes containing exactly 1,000 units.
• Quality Standards: Products must comply with South African Bureau of Standards (SABS) specifications.
• Condition & Shelf Life: Only new, unused products are accepted. All supplies must retain a minimum validity period of six months from the date of delivery.
• Sample Submission: Physical samples must be submitted for technical scrutiny prior to the closing date. Non-submission renders the bid non-responsive.
• Documentation: Quotations must include completed official quotation forms, Central Supplier Database (CSD) verification, updated CIPC registration, B-BBEE status certificate or sworn affidavit, and a fully completed Bidder’s Disclosure (SBD 4) form.

Skills Requirements

No specialized professional licenses are mandated, but bidders must demonstrate robust operational and administrative capabilities:

• Logistics & Supply Chain Management: Ability to coordinate bulk sourcing, secure packaging, and timely delivery of 300,000 units to the specified facility.
• Quality Control: Established processes to ensure consistent manufacturing or sourcing alignment with SABS standards.
• Administrative & Compliance Proficiency: Competence in preparing government-mandated procurement documentation, validating tax compliance, and accurately claiming preference points.
• Financial & Operational Capacity: Sufficient working capital and inventory management systems to execute a high-volume order without disruption.

Notable Terms & Conditions

80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to specific socio-economic goals (promoting youth-owned enterprises). Points for specific goals require verified proof; failure to submit proof results in zero allocation for that category.

Anti-Cover Quoting & Conflict of Interest: Bidders must disclose any personal or business relationships with state employees. Submitting multiple quotes through affiliated entities constitutes cover-quoting, leading to immediate disqualification and potential ten-year procurement restrictions.

Delay Penalties & Termination: Late deliveries incur daily financial penalties calculated at the current prime interest rate. Persistent non-performance, fraudulent declarations, or failure to meet specifications may result in contract termination, recovery of excess replacement costs, and blacklisting from future public sector contracts.