Objectives

The primary objective is to procure two custom-built mobile toilet trailers equipped with ablution facilities for municipal deployment at the Worcester Cemetery. The municipality aims to secure a compliant, durable, and fully registered sanitation solution delivered within a strict timeframe, while promoting local economic development and black business empowerment through its procurement framework.

Scope

The contract covers the end-to-end supply, manufacturing, licensing, registration, and delivery of two custom 3-door toilet trailers. All associated costs—including materials, production, transport, delivery, VAT, and administrative fees—must be bundled into a single all-inclusive unit price. Delivery must be completed within 60 working days of receiving an official purchase order. The municipality reserves the right to adjust final quantities based on budget availability and will evaluate quotations using an 80/20 preference point system, weighting 80 points on price and 20 points on B-BBEE status level and enterprise locality.

Technical Requirements

• Dimensions & Structure: 3300mm length, 1500mm width, 2000mm height. U-channel taper flange chassis clad in 0.8mm Cromadek over a 38x2mm steel frame. All steel components must be hot-dip galvanised or treated with an approved corrosion-resistant coating.
• Access & Security: Three outward-opening lockable doors with heavy-duty hinges, vandal-resistant locks, door retainers, and fold-down steps. Each cubicle requires one openable window fitted with steel burglar bars or security mesh.
• Sanitation Systems: Three chemical toilets with removable cassette tanks accessible via rear hatches. One foot-pump washbasin per cubicle supplied from a 60-litre lockable fresh water tank, draining to a dedicated grey-water collection system.
• Ventilation & Flooring: 150mm roof-mounted turbine ventilators per cubicle. Flooring must consist of 2mm hot-rolled steel with a non-slip, wet-condition coating.
• Mechanical & Safety: Single axle with six-blade spring suspension (1100kg capacity), 3000kg unbraked coupler with safety chain, LED SABS-compliant wiring, 13-inch rims with 155x13 tyres, and four 600kg swivel parking jacks. The trailer must remain towable in emergencies even if spring blades fail.
• Compliance & Documentation: Supplier must declare Gross Vehicle Mass, tare mass, and payload capacity. Mandatory submissions include maintenance manuals, registration/licencing documents, and Veridot certification. Minimum 12-month warranty with 14-day defect rectification. Spare parts availability guaranteed for five years.

Skills and Qualification Requirements

• Proven manufacturing capability for custom roadworthy trailers meeting South African engineering, safety, and road traffic standards.
• Expertise in vehicle licensing, registration procedures, and obtaining mandatory anti-theft certification.
• Financial and administrative competence to maintain SARS tax compliance, Central Supplier Database (CSD) registration, valid B-BBEE documentation, and clear municipal account status.
• Project management and logistics skills to guarantee delivery within 60 working days and fulfil post-delivery warranty and spare-parts obligations.

Key Terms and Clarifications

• Veridot Certification: A vehicle anti-theft identification marking required by South African authorities to legally register and road-test commercial trailers.
• 80/20 Preference Point System: A standard public procurement evaluation method allocating 80 points to price competitiveness and 20 points to socio-economic goals (B-BBEE status level and local economic development).
• Cassette/Chemical Toilets: Self-contained sanitation units that store waste in removable tanks rather than connecting to municipal sewage, requiring periodic emptying and servicing.
• Emergency Spring Blade Movement: A safety engineering requirement ensuring the trailer chassis can still be towed if the suspension system fails, preventing total immobilisation.