Tender Summary: Provision of First Aid Level 2 Training for BVM Employees

Objectives

The primary objective is to appoint a qualified, accredited, and experienced service provider to deliver First Aid Level 2 training to approximately sixty (60) employees of the Breede Valley Municipality. The training aims to bridge the gap between basic immediate care and professional medical intervention, equipping municipal staff with intermediate, high-risk emergency management skills tailored to diverse operational environments.

Scope of Work

The service encompasses the complete delivery of a structured training programme divided into four groups of fifteen delegates each, with three training days allocated per group. Key deliverables include:

• A customized theoretical and practical training programme aligned with specific working environments and departmental needs (e.g., Water, Roads, Cleansing, Parks, Electrical, Administration).
• Development and implementation of assessment criteria, monitoring, and evaluation tools.
• Issuance of accredited competency certificates and operator cards to all participants.
• Submission of comprehensive close-out reports detailing learner participation and feedback.
• Maintenance of accurate training and assessment records.

The successful provider bears full responsibility for procuring all necessary labour, learning materials, certification costs, and administrative expenses. The municipality will provide a suitable venue but retains the right to adjust delegate quantities based on operational or budgetary requirements.

Technical Requirements

Bidders must demonstrate strict compliance with the following mandatory criteria:

• Valid accreditation with the relevant Sector Education and Training Authority (SETA), supported by certified proof.
• Registration of all proposed facilitators and assessors with the appropriate SETA.
• Detailed course outline specifying the unit standards covered and the methodology for achieving training outcomes.
• Proof of successfully completing at least two comparable training programmes within the past three to five years, accompanied by client reference letters.
• Comprehensive curriculum vitae (minimum two pages) for each facilitator, highlighting accreditation, qualifications, and relevant experience.
• A formal Training Implementation Proposal addressing all expected deliverables.
• Completion of all prescribed municipal bidding schedules, including tax compliance verification, Central Supplier Database (CSD) registration, B-BBEE status documentation, and declaration forms.
• Firm, all-inclusive pricing per delegate that remains fixed throughout the contract duration.

Skills Requirements

Service providers and their personnel must possess the following competencies:

• Certified expertise in delivering First Aid Level 2 curricula aligned with national unit standards.
• Ability to adapt and customize training content for varied municipal departments with distinct risk profiles.
• Proficiency in conducting both theoretical instruction and practical emergency response assessments.
• Strong monitoring, evaluation, and reporting capabilities to track learner progress and generate compliant close-out documentation.
• Effective record management systems to maintain auditable training and assessment files.

Notable Terms and Conditions

80/20 Preference Point System: Quotations will be evaluated using a weighted scoring model where 80% of the total score is allocated to price competitiveness, and 20% is distributed across specific transformation goals (B-BBEE status level and enterprise locality within designated regional areas).

Performance Penalties: Strict financial penalties apply for timeline non-compliance. A deduction of 0.5% of the total quoted amount (capped at 5%) will be imposed for each day of delay in session implementation, finalization, close-out report submission, or certificate issuance.

MBD Documentation: Bidders must submit standardized Municipal Bidding Documents (MBDs) without alteration. Tampering, incomplete submissions, or failure to attach mandatory proofs (accreditation, references, tax clearance) will result in automatic disqualification.