Tender Summary: Single-Use Overshoes Supply

Objectives

The primary objective is to secure a reliable, one-off supply of 500,000 single-use overshoes for clinical use in operating theatres at Prince Mshiyeni Memorial Hospital. The procurement prioritises regulatory compliance, product safety, cost-effectiveness, and alignment with provincial preferential procurement policies.

Scope

• Item: Single-use overshoes for theatre shoe protection
• Quantity: 500,000 units
• Delivery Destination: Prince Mshiyeni Memorial Hospital Main Stores, Umlazi, KwaZulu-Natal
• Contract Duration: One-off delivery
• Quotation Validity: 90 days from closing date
• Evaluation Structure: Three mandatory stages: administrative compliance, technical specification adherence, and price/preference scoring (80/20 system)

Technical Requirements

• Colour: Blue
• Material Composition: Spun-bond non-woven polypropylene (25gsm to 50gsm)
• Design Specifications: Elasticated ankle closure; fully disposable construction
• Packaging: Supplied in packets containing 100 units each
• Quality Standard: Must comply with applicable SABS specifications
• Condition & Shelf Life: New, unused, and unexpired; minimum six months validity remaining upon delivery
• Sample Provision: Mandatory upon formal request; failure to submit results in automatic disqualification
• Delivery Schedule: Bidder must explicitly state the required delivery timeframe

Skills and Compliance Requirements

• Active and verified Central Supplier Database (CSD) registration
• Current CIPC company registration documents
• B-BBEE status verification certificate or sworn affidavit (for EMEs/QSEs)
• SARS tax compliance confirmation/PIN
• Valid SAHPRA licence (mandatory for manufacturers, importers, or wholesalers of medical devices)
• Completed SBD 4 (Bidder’s Disclosure) confirming absence of conflicts of interest or state employment ties
• Completed SBD 6.1 (Preference Points Claim Form) to substantiate specific goal claims
• Operational capacity to furnish performance security within thirty days of contract award

Unusual or Complicated Terms

• SAHPRA Licensing Requirement: Suppliers involved in manufacturing, importing, or wholesaling medical devices must hold a current licence from the South African Health Products Regulatory Authority. This ensures all supplied goods meet national health and safety regulations.
• 80/20 Preference Point System: Evaluation awards 80 points for competitive pricing and 20 points for socio-economic transformation. Full points are granted to enterprises with at least 51% Black ownership, supported by CIPC documentation.
• Strict Sample Protocol: Samples are not submitted upfront but must be provided immediately upon written request. Non-compliance is treated as non-responsiveness, bypassing further evaluation.
• Prime Interest Rate Penalties: Delayed deliveries incur daily financial deductions calculated using the prevailing prime interest rate, alongside the purchaser's right to terminate and source substitutes.
• Anti-Cover Quoting Enforcement: The department conducts cross-company verification to detect collusive bidding. Submitting multiple quotes under affiliated entities triggers immediate disqualification and potential ten-year exclusion from public sector procurement.