Tender Summary

Prince Mshiyeni Memorial Hospital, under the KwaZulu-Natal Department of Health, invites quotations for the once-off supply of 5,000 units of Needle Spinal Stillet Point 20G x 90mm. The closing date is 26/08/2026 at 11:00.

Objectives

The objective is to procure spinal needles used for performing lumbar puncture procedures, specifically to obtain cerebrospinal fluid (CSF) for diagnostic investigation.

Scope

• Category: Goods.
• Quantity: 5,000 units.
• Item: Needle Spinal Stulette Point, 20G x 90mm.
• Contract type: Once-off supply.
• Quotation validity period: 90 days.
• Delivery: To the hospital’s surgical stores; delivery costs must be included in the quoted price.
• Compulsory briefing/site visit: Not applicable.

Technical / Product Requirements

• Needle size: 20G x 90mm.
• Colour requirement: Yellow.
• Packaging: Unit packaging with easy-opening flaps.
• The needle must bend easily to allow proper flow of cerebrospinal fluid.
• The product must be highly sterile.
• Must show a manufacturing date and an expiry date.
• Supplied products must remain valid for a minimum of 6 months after delivery.
• Used or second-hand products are not accepted.
• Products must conform to the stated quality standard, i.e. SABS / applicable South African standards.
• Two samples must be submitted on the closing date; failure to submit samples will lead to disqualification.

Skills / Supplier Requirements

This is a supply contract, so technical skills are limited to the ability to source and deliver compliant, sterile medical devices. Bidders must however meet the following compliance and eligibility requirements:

• Be registered and compliant on the Central Supplier Database (CSD).
• Be tax compliant and provide relevant tax / CSD verification where required.
• Return all mandatory forms: official price page, SBD4 Bidder’s Disclosure, GCC/SCC, SBD6.1 preference points form, CIPC registration documents, and B-BBEE certificate or sworn affidavit where applicable.
• Hold (where required) the relevant SAHPRA authorisation for manufacturing, importing, exporting or wholesale distributing medical devices.
• Submit company / specialty registration documents and comply with all quoted conditions.

Evaluation Criteria

Quotations are evaluated in three stages:

1. Stage 1: Administrative compliance, compulsory and mandatory returnable documents.
2. Stage 2: Technical compliance with the specification.
3. Stage 3: Price and specific-goal preference points.

Failure to meet any of the mandatory stages may render the quotation non-responsive.

Preference Points

• The 80/20 preference point system applies.
• Price: maximum 80 points.
• Specific goals: maximum 20 points.
• The specific goal is the promotion of South African-owned enterprises. B-BBEE proof is required in order to claim these preference points; if proof is not submitted, the bid is not disqualified, but no specific-goal points will be awarded.

General Conditions

• Only firm prices are accepted; prices must remain valid for the contract period.
• Official quotation forms must be used and may not be retold.
• Late quotations will not be accepted.
• All parts may be disqualified for non-compliance with specification or required documentation.
• The hospital reserves the right not limited to accept the lowest or any quotation.

Explanation of Unusual Terms

• Spinal needle / Stillept Point: A thin hollow needle with a tight inner probe/stylet, used for lumbar punctures. The style point allows the needle to insert cleanly through tissues and helps prevent blockage by tissue fragments.
• 20G x 90mm: Needle outer needle diameter (“20G”) and length (“90 mm”).
• Lumbar puncture: A procedure in which a needle is placed in the lower spine to collect cerebrospinal fluid.
• SABS: South African Bureau of Standards – the specification quality body.
• CSD: Central Supplier Database, used for government supplier registration and validation.
• SAHPRA: South African Health Products Regulatory Authority, which licenses medical devices and health products.
• RDP goal: Preferential procurement goal used within the South African system, here to promote South African owned enterprises.