Tender Summary: Supply of 10-Litre Hydroboil Water Heaters

Objectives

The primary objective is to procure six (6) units of 10-litre electric water boilers for operational use at Hillcrest Hospital, under the KwaZulu-Natal Department of Health. The procurement aims to secure reliable, compliant equipment for continuous hot water provision through a transparent, competitively evaluated quotation process.

Scope

• Supply and delivery of 6 units of specified 10-litre Hydroboil water heaters.
• All logistics, handling, and delivery costs must be fully inclusive in the quoted price.
• Delivery destination: Hillcrest Hospital.
• Contract type: Ad-hoc supply agreement with a quotation validity period of 90 days.
• Evaluation follows a three-stage process: administrative compliance, specification adherence, and price/preference scoring.

Technical Requirements

Bidders must supply brand-new, unused equipment that strictly complies with the following specifications:

• Capacity & Recovery: 10-litre capacity (approximately 50–60 cups) with a recovery rate of 1.5 cups per minute.
• Power & Temperature Control: 2.4kW heating element; must maintain water within 3°C of boiling point using a thermal thermostat and automatic temperature control.
• Operational Features: Fully automatic, steam-free design, two-way tap control for precision cup filling, and safety locks for pot filling.
• Construction: Corrosion-resistant white epoxy powder-coated steel casing.
• Warranty: Minimum 12-month guarantee from the date of delivery and acceptance.
• Product Condition: Goods must be new, unused, and possess a minimum shelf-life of six months upon delivery. Expired or second-hand items are strictly prohibited.

Skills Requirements

No specialized technical, engineering, or professional skills are mandated for this quotation. The requirement is purely for the supply and delivery of standard commercial water boilers. Suppliers are expected to provide routine after-sales support, including warranty servicing, fault diagnosis, and replacement of defective components within the guaranteed period.

Key Terms & Procurement Framework

80/20 Preference Point System: A standard South African public procurement scoring model where 80 points are awarded for competitive pricing and 20 points for designated socio-economic goals. Here, the full 20 points are reserved for promoting South African-owned enterprises, verified through official CIPC ownership documentation.

Ad-Hoc Contract Period: Indicates a single, non-recurring purchase rather than a framework agreement or long-term supply arrangement. Orders are fulfilled once and concluded.

Prime Interest Rate Penalty: A contractual clause stipulating that delayed deliveries incur daily financial deductions calculated using the prevailing prime lending rate until goods are successfully delivered.

Mandatory Compliance Documentation: Bidders must submit standard South African state procurement forms, including Central Supplier Database (CSD) registration, SARS tax compliance verification, B-BBEE status certificates or sworn affidavits, and completed SBD disclosure forms. Failure to provide these renders the quotation non-responsive.