Tender Summary: 600 Units, Needle Biopsy Punch Size 3

Objectives

The objective of this tender is to procure 600 units of a dermal punch biopsy needle (size 3) for the Prince Mshiyeni Memorial Hospital Skin Clinic in KwaZulu-Natal. The device is used to take biopsies from patients with skin problems to exclude pathology. The procurement follows a once-off contract with a 90-day validity period.

Scope

• Institution: Prince Mshiyeni Memorial Hospital (Department of Health, KwaZulu-Natal)
• Item: 600 units of Needle Biopsy Punch, Size 3 (dermal punch biopsy)
• Contract type: Once-off supply, no ongoing service or maintenance required
• Quotation number: ZNQ: PMM/442/26/27
• Closing date: 26 August 2026 at 11:00
• Delivery point: PMMH Surgical Stores, Prince Mshiyeni Memorial Hospital, Umlazi

Technical Requirements

The product must meet the following specification (Annexure A):

• Packaging: Units (individual units)
• Size: 3 (diameter in mm)
• Colour: Any colour
• Sterility: Must be guaranteed
• Type: Must be a cut biopsy needle (dermal punch)
• Labelling: Must have manufacturing and expiry date
• Quality standard: SABS (South African Bureau of Standards) compliance required
• Product must be new, unused, and have a minimum remaining shelf life of six months on delivery

Samples: Two samples must be submitted on the closing date (26/08/2026). Failure to submit samples will lead to disqualification.

Skills and Compliance Requirements

Bidders must be registered on the Central Supplier Database (CSD) and be tax compliant. The following documents must be submitted with the quotation:

• Completed official price page (no retyping of forms)
• Bidder’s Disclosure (SBD 4) – declaration of interest and relationship with state employees
• Preference Points Claim Form (SBD 6.1) – for claiming 20 points for South African owned enterprises
• Valid CIPC registration documents
• B-BBEE certificate or sworn affidavit (for EMEs/QSEs)
• CSD compliance report
• SAHPRA licence (if applicable) – authorising manufacture, import, export, or wholesale of medical devices

Bidders must also comply with the General Conditions of Contract (GCC) and Special Conditions of Contract (SCC), including firm pricing, delivery costs included, and no expired or second-hand products.

Evaluation Criteria

Quotations are evaluated in three stages:

1. Stage 1 – Administrative/Compulsory: All required documents must be submitted and completed. Missing documents render the bid non-responsive.
2. Stage 2 – Specification compliance: The product must meet the technical specification; failure to confirm compliance disqualifies the bid.
3. Stage 3 – Price and preference points: 80/20 system applies (price 80 points, specific goals 20 points). The specific goal is full points for South African owned enterprises (RDP goal).

Unusual or Complicated Terms Explained

• Dermal punch biopsy: A circular blade used to remove a small skin sample for diagnostic testing.
• SAHPRA licence: South African Health Products Regulatory Authority – required for companies dealing in medical devices.
• CSD: Central Supplier Database – a national register of suppliers doing business with government.
• B-BBEE: Broad-Based Black Economic Empowerment – points claimed via certificate or sworn affidavit.
• Cover-quoting: Collusive bidding between multiple companies; the department will disqualify bidders found to be involved.
• Firm prices: Prices must remain fixed for the contract period; no price variation allowed.
• Validity period: The quotation must remain valid for 90 days after closing.

Important Notes

• No compulsory briefing session or site visit is required.
• Late quotations will not be accepted.
• The department is not obliged to accept the lowest or any quotation.
• All delivery costs must be included in the quoted price.
• Quotations must be submitted in a sealed envelope with the quotation number and closing date, placed in the designated quote box at the hospital.