Objectives

The primary objective of this tender is to solicit quotations for the cleaning of buildings and offices at Umzinto Fixed Clinic, ensuring a clean, hygienic, and safe environment in accordance with health and safety regulations, infection control practices, and national standards. The contract aims to establish a reliable service provider capable of maintaining high standards of cleanliness over a four-month period, with provisions for supervision, staff management, and compliance with occupational health and safety requirements.

Scope

The scope of the tender encompasses:

• Cleaning of all designated areas within the clinic, including OPD, maternity, chronic, paediatric sections, staff dining, guard rooms, and gardens as required.
• Daily cleaning of floors, walls, windows, furniture, and equipment, with specific tasks such as damp dusting, vacuuming, mopping, and deep cleaning at scheduled intervals.
• Cleaning of toilets, bathrooms, sluice rooms, and changerooms, including disinfection and removal of mineral deposits.
• Cleaning of offices and administrative areas, including stripping, sealing, and polishing floors quarterly or as needed.
• Waste management, including collection, segregation, and disposal of general and medical waste.
• Adherence to infection prevention protocols, health and safety regulations, and use of approved cleaning materials and equipment.
• Provision of staff uniforms, protective clothing, and supervision, with designated staff shifts covering 7 days a week, including public holidays and weekends.

Technical Requirements

The technical requirements specify that the service provider must:

• Ensure all cleaning staff are adequately trained, equipped with appropriate uniforms and safety gear, including gloves, masks, and protective clothing.
• Provide a detailed cleaning schedule, including daily, weekly, and quarterly tasks, aligned with infection control standards.
• Maintain compliance with occupational health and safety regulations, including vaccination of staff against hepatitis and adherence to safety protocols.
• Use only approved, SABS and IECBS certified cleaning materials and equipment, including ammonia-free detergents and disinfectants.
• Implement proper waste management procedures, including the handling and disposal of hazardous and medical waste in line with infection prevention standards.
• Ensure supervision and monitoring of staff attendance, performance, and adherence to the cleaning schedule through a designated team leader.
• Submit regular reports, including attendance registers, cleaning logs, and incident reports, to the clinic management.
• Participate in compulsory site inspections and briefing sessions scheduled by the department.
• Comply with all legal, health, and safety regulations, including the Occupational Health and Safety Act and related statutes.