Objectives

The primary objective of this tender is to procure eight (8) self-inking stamps for official documentation and endorsement purposes across Prince Mshiyeni Memorial Hospital and its affiliated clinic units. The procurement seeks to acquire durable, standardized office supplies while adhering to provincial health department procurement policies and promoting socio-economic transformation through preferential scoring mechanisms.

Scope

• Total Quantity: 8 units.
• Item Breakdown: 7 self-inking date stamps (configured to commence from the year 2026) and 1 self-inking name stamp (5cm x 2cm).
• Delivery Destination: Prince Mshiyeni Memorial Hospital and designated clinic facilities in KwaZulu-Natal.
• Contract Duration: One-off supply.
• Quotation Validity: 90 days from the closing date.
• Estimated Contract Value: Up to R500,000 (inclusive of all applicable taxes).

Technical Requirements

• All stamps must utilize an automatic self-inking mechanism and be manufactured from durable hard plastic.
• Date stamps must measure approximately 6cm x 4cm and be pre-set to display dates starting from 2026.
• The name stamp must strictly measure 5cm x 2cm.
• Supplied goods must be brand new, unused, and possess a minimum remaining shelf life of six months upon delivery.
• Physical samples are mandatory for specification verification; failure to submit samples when requested renders the quotation non-responsive.
• All transportation, handling, and delivery costs must be fully incorporated into the quoted unit prices.
• Bidders must submit completed mandatory returnable documents, including Central Suppliers Database (CSD) verification, B-BBEE status proof, tax compliance confirmation, and standard bid disclosure forms.

Skills Requirements

No specialized technical, engineering, or professional service skills are mandated. Bidders are expected to demonstrate standard commercial and logistical competencies, including:

• Ability to source, stock, or manufacture compliant office stationery meeting precise dimensional and functional specifications.
• Logistical capacity to deliver goods securely to multiple provincial health facilities within agreed timeframes.
• Proficiency in navigating South African public sector procurement compliance, including tax clearance validation, supplier registration, and accurate completion of statutory bid forms.
• Administrative capability to manage sample submission, quotation formatting, and preference point claims without errors.

Unusual or Complicated Terms

• Self-Inking Stamp: A stamp device containing an integrated ink reservoir that automatically re-inks the stamp face after each impression, eliminating the need for a separate external ink pad.
• 80/20 Preference Point System: A government procurement evaluation model where 80 points are awarded for competitive pricing and 20 points are reserved for specific socio-economic goals (in this instance, prioritizing youth-owned enterprises).
• Cover-Quoting: A prohibited anti-competitive practice where multiple companies submit bids for the same tender to manipulate pricing or guarantee contract award. Identification results in immediate disqualification and potential legal action.
• SBD Forms: Standard Bid Document templates used by South African state entities. SBD 4 mandates disclosure of any personal or corporate conflicts of interest with state employees, while SBD 6.1 is utilized to formally claim preference points for designated demographic groups.
• Central Suppliers Database (CSD): The National Treasury-maintained registry for all vendors transacting with the public sector. Active registration, verification, and tax compliance are prerequisites for consideration.