Objectives

The primary objective of this tender is to appoint service providers for the supply and delivery of anti-fraud pens, fire safety pads, permit slips, and invoice pads on an as-and-when-required basis for the City of Ekurhuleni (CoE). The contract aims to ensure the provision of essential safety and administrative materials to support the operations of the Community Safety (Emergency Services) department. The procurement is intended to be valid until 30 June 2027 or until a formal tender process is in place, whichever occurs first.

Scope

The scope includes the supply and delivery of the following items:

• Anti-fraud pens
• Fire safety pads
• Permit slips (transport permits)
• Invoice pads

The items are to be supplied as per detailed specifications, in specified quantities, and delivered to the designated Central Procurement Office in Driehoek, Germiston. The procurement covers multiple items, including books, pens, permit slips, and invoice pads, with specific requirements for printing, binding, and packaging.

The contract is for a period until 30 June 2027 or until a formal tender is awarded, with the possibility of multiple bidders being awarded portions of the contract.

Technical Requirements

The technical requirements specify the quality, specifications, and presentation of each item:

• Fire Safety Pads: 297mm x 210mm, NCR paper, three copies with specific colors (blue, pink, white), perforated, collated, and shrink-wrapped.
• Permit Slip Books: 297mm x 210mm, NCR paper, two copies, perforated, with specific colors (red, white), bound with writing shields, shrink-wrapped.
• Pen: Uniball Vision Elite, 0.5mm and 0.8mm nib sizes, fade-proof, water-resistant, refillable.
• Invoice Pads: 148mm x 210mm, NCR paper, two copies, perforated, bound with writing shields, shrink-wrapped.

Pricing must include all costs, and items must meet the specified quality standards, including binding, printing, and packaging as detailed in the specifications.

Skills Requirements

The successful bidders must demonstrate:

• Provision of proof of ownership or lease of delivery vehicles and plant/equipment suitable for the delivery of goods.
• Staffing capacity, including at least one qualified driver with a valid driver’s license.
• Financial capacity to deliver, evidenced by bank statements, credit facilities, or funding commitments of at least R100,000.
• Relevant experience, supported by reference letters confirming previous supply of similar goods/materials.
• Compliance with legislative and regulatory requirements, including tax compliance, B-BBEE status, and registration on the Central Supplier Database (CSD).
• Ability to meet quality standards and specifications for printing, binding, and packaging of the items.

Bidder’s capacity to manage multiple items, meet delivery deadlines, and provide quality assurance documentation are essential skills for successful participation in this tender.