Quotation Summary: KEQ.CS.08.06

Objective

The City of Ekurhuleni (CoE) invites bids for the appointment of a service provider for the supply, delivery, and off-loading of 9mm reload and shotgun rubber ammunition. The contract will run on an "as and when required" basis until 30 June 2027, with a total transaction value of up to R750,000 (VAT inclusive). The ammunition is required for the Ekurhuleni Metropolitan Police Department (EMPD) to support lawful law-enforcement operations, structured firearms training, and competency assessments as mandated by the Firearms Control Act 60 of 2000.

Scope of Work

The successful bidder will be responsible for supplying two types of ammunition:

• 9mm Reload Ammunition: Reloaded 9mm Luger (9x19mm) cartridges with specific case length, primer size (Winchester WSP), bullet diameter (0.355-0.356 inches), and powder charge specifications.
• Shotgun Rubber Ammunition: 12 Gauge rubber shot gun shells (double ball) that are standard factory loaded and conform to SABS 1490-1989 or SAAMI standards.

Deliveries must be made to the EMPD Armoury Section at No. 3 Hawley Road, Bedfordview. The quantities in the bid are estimates only, and no guarantee is given regarding actual quantities procured. The contract may be awarded to more than one bidder.

Technical and Compliance Requirements

Bidders must comply with the Firearms Control Act, 2000, and the Explosives Act, 1956. Mandatory documentation includes:

• Valid Manufacturer's License: SAPS-issued permit for legal manufacture of ammunition.
• Valid Competency Certificate: Issued by SAPS to individuals trading in ammunition.
• Valid In-Transit Permit: SAPS authorization for transporting ammunition.

Ammunition must meet technical standards including SABS, SAAMI, and ISO 9001 quality management systems. Storage and transportation must comply with SAPS-approved security requirements, including vehicles with permanently installed lockable safes.

General Criteria and Skills Requirements

Bidders must meet the following minimum requirements:

• Infrastructure: One (1) Light Delivery Bakkie with a lockable safe (attach pictures).
• Staffing: One (1) Driver with a valid driver's license and one (1) General assistant (attach ID copy).
• Financial Ability: Proof of access to credit or financing of at least R100,000, which may include bank statements, overdraft facilities, or funding commitments from Development Finance Institutions.
• Company Experience: One (1) signed reference letter from a previous client confirming the bidder has supplied and delivered ammunition.

Evaluation Criteria

Bids will be evaluated using the 80/20 preference point system:

• Price: Maximum 80 points.
• Specific Goals: Maximum 20 points, allocated for:
  • ≥50% owned by Women (10 points)
  • Business located within Ekurhuleni demarcation (5 points)
  • ≥50% owned by persons with disabilities (3 points)
  • Exempted Micro-Enterprise (EME) (2 points)

Bidders must be registered on the Central Supplier Database (CSD) and be tax compliant. The bid must remain valid for 60 days from the closing date.

Important Administrative Notes

Bids must be submitted on official documentation provided by the CoE. Failure to complete and sign all required forms (Forms A through I) will result in disqualification. Bids must not be submitted in pencil, and no correction fluid or erasable ink may be used. Bidders must declare any relationship with persons in the service of the state and complete the Certificate of Independent Bid Determination to prevent collusive bidding.