Tender Summary

Objectives

The primary objective is to procure 200 intravenous administration sets for clinical use at Ngwelezane Hospital’s Pediatric Burns Unit. The procurement seeks to ensure uninterrupted patient care through the reliable supply of regulated medical devices while adhering to provincial health department standards, national preferential procurement legislation, and cost-effective value-for-money principles.

Scope

The contract covers a one-off supply and delivery of 200 units of Agilla Giving Sets to the designated hospital facility. Delivery must be completed within fifteen working days of contract award. The scope encompasses full compliance with administrative submission requirements, technical specifications, regulatory licensing, and standard government contractual obligations. Evaluation follows a three-stage process: administrative and mandatory compliance, technical specification adherence, and price/preference scoring.

Technical Requirements

• Product must be an administration infusion set equipped with a Y-set configuration (without needle) and calibrated at 60 drops per millilitre.
• Items must be supplied in packaging of 100 units per box.
• All goods must be new, unused, and possess a minimum remaining shelf life of six months from the date of delivery.
• Compliance with relevant South African National Standards (SANS/SABS) and SAHPRA medical device regulations is mandatory.
• The procuring entity reserves the right to request physical samples for verification; failure to produce them upon written request will result in immediate disqualification.
• Pricing must be firm, inclusive of all delivery costs, and valid for ninety days.

Skills and Operational Requirements

• Bidders must hold current Companies and Intellectual Property Commission (CIPC) registration documents.
• An active licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, wholesale, or distribution of medical devices is compulsory.
• Mandatory registration and successful verification on the Central Suppliers Database (CSD) are required prior to evaluation.
• Tax compliance must be demonstrable via a valid SARS PIN linked to the CSD profile.
• Bidders must accurately complete all prescribed government quotation forms using the official templates without alteration, retyping, or use of correcting fluid.
• Logistical and financial capability to execute a single delivery within the stipulated fifteen-day window is expected.
• Submission of proof for preference point claims, including company ownership certificates and BBBEE documentation, is necessary to secure the allocated specific goal points.

Key Terms and Definitions

• Agilla Giving Set: A branded intravenous administration set used clinically to infuse fluids and medications into patients. The “Y-set” design features a secondary injection port, allowing healthcare professionals to administer multiple medications or mix solutions without disconnecting the primary fluid line.
• SAHPRA Licence: A regulatory permit issued by South Africa’s health products authority. It is legally required for any entity manufacturing, importing, or distributing medical devices to ensure products meet stringent safety, quality, and efficacy standards before reaching healthcare facilities.
• 80/20 Preference Point System: A government procurement scoring model where eighty percent of evaluation points are awarded based on competitive pricing, and twenty percent are allocated for socio-economic transformation goals. In this tender, the twenty points are specifically reserved for South African-owned enterprises to promote economic inclusion.
• Central Suppliers Database (CSD): The national Treasury-maintained registry that consolidates supplier information, tax clearance status, and company registration details. Public entities use it to verify bidder eligibility, validate tax compliance, and prevent fraudulent bidding practices.