Objectives

The primary objective is to appoint a qualified service provider to deliver print services for municipal communication collateral on an intermittent, demand-driven basis until 30 June 2027. This initiative supports stakeholder engagement by ensuring accessible physical media reaches target audiences, particularly those with limited digital connectivity or resources.

Scope of Work

The successful bidder will produce and deliver a comprehensive range of printed materials, including:

• Posters (various sizes, single/double-sided, full colour or black & white)
• Pamphlets and folded brochures (A3/A4/A5 formats)
• Booklets (multi-page, stapled, with specified cover and interior paper weights)
• Maps, business cards, pocket guides, and conference guides

Services operate on an “as and when required” basis, meaning the municipality will issue individual work orders based on actual needs rather than committing to fixed upfront volumes. All quotations must use firm pricing, include VAT, and cover delivery to the designated municipal location. The contract may be awarded to multiple service providers.

Technical Requirements

Bidders must prove operational readiness and regulatory compliance through mandatory documentation:

• Infrastructure & Equipment: Proof of ownership or lease agreement for a delivery vehicle, plus details of available printing machinery and physical facilities.
• Financial Capacity: Evidence of access to at least R100,000 in working capital, demonstrated via recent bank statements, credit facility letters, or pre-approval from registered Development Finance Institutions.
• Industry Experience: Two signed reference letters on client letterhead confirming prior provision of similar printing services, accompanied by contactable references.
• Regulatory Compliance: Active Central Supplier Database (CSD) registration, SARS Tax Compliance PIN, municipal account clearance (or affidavit/lease if non-property owner), valid B-BBEE verification certificate or sworn affidavit, and all prescribed bid forms (Forms A–I) fully completed, signed, and submitted.

Skills Requirements

The service provider must deploy key personnel meeting the following criteria:

• Factory/Production Manager: Must hold an NQF Level 4 qualification (equivalent to National Senior Certificate/Matric) and possess a minimum of two years’ documented experience in printing or production management. A supporting CV must be attached.
• Driver: Must hold a valid, current driver’s licence appropriate for operating the delivery vehicle.

Bidders must also confirm sufficient operational capacity to absorb additional print orders alongside existing contractual commitments without compromising quality or delivery schedules.

Explanation of Unusual or Complicated Terms

• “As and when required basis”: Indicates an open-ended, call-off contract structure where the municipality issues individual purchase orders based on real-time needs. Pricing remains fixed regardless of order frequency or volume fluctuations.
• 80/20 Preference Point System: An evaluation methodology allocating up to 80 points for competitive pricing and up to 20 points for socio-economic transformation goals. This framework aligns with national preferential procurement regulations.
• Specific Goals: Transformation criteria used to award preference points, targeting enterprises with ≥50% ownership by women, youth, or persons with disabilities, businesses physically located within the Ekurhuleni municipality, and Exempted Micro-Enterprises (EMEs) with annual turnover below R10 million.
• Firm Prices: All unit and total prices quoted must remain unchanged for the contract duration. Adjustments are strictly limited to statutory tax changes, excluding inflation, fuel surcharges, or exchange rate variations.