Objectives

The primary objective is to procure and supply a comprehensive range of access control hardware and associated components to support infrastructure maintenance and security enhancements at Dr Pixley Ka Isaka Seme Memorial Hospital. The procurement seeks to improve facility security through reliable biometric, electronic locking, and networked access solutions while adhering to provincial procurement policies that prioritize economic transformation.

Scope

The contract encompasses the delivery of nine distinct categories of access control items to the hospital's designated site. Quantities vary per item, ranging from 4 to 500 units. The supplier must deliver brand-new products with a minimum validity period of six months post-delivery, provide official manufacturer datasheets for every item, and submit physical samples of electronic magnetic locks when requested. All pricing must be firm for 90 days and inclusive of delivery costs.

Technical Requirements

• No Touch Infrared Sensor Exit Buttons: 12VDC input, NO/NC contact configuration, designed for standard 4x2 mounting boxes.
• Biometric Card Readers: Equipped with FBI PIV IQS-certified optical fingerprint sensors, Linux-based ARM processor, PoE/Wiegand/Ethernet connectivity, IP65/IK08 environmental ratings, and support for multiple credential formats (Prox, MIFARE, NFC, etc.). Expandable memory and user storage are required.
• Electronic Mag Locks: 280kg holding force, mortice or flush mounting options, built-in surge protection. Final dimensions to be confirmed during the compulsory site visit.
• CCTV Power Boxes: 12VDC 10A switch-mode power supplies supporting nine camera channels, featuring SA-compliant plugs and replacement fuses.
• Cabling & Batteries: 4-pair 0.22mm Mylar cable and maintenance-free 12V 7AH rechargeable batteries with specified standby and cycle voltage tolerances.
• Cluster Controllers & Reader Modules: Impo controllers with Ethernet RJ45, RS485 ports, and real-time clock backup. Wiegand modules supporting dual reader ports, relay outputs, and CE/RoHS/SABS certifications.
• Network Switches: 24-port unmanaged PoE+ switch with 250W total power budget, gigabit uplinks, SFP fiber slots, and dedicated physical toggle switches for Extend, Priority, and Isolation modes. Housed in a rack-mountable steel chassis.

Skills & Experience Requirements

• Proven Delivery Capacity: Validated experience supplying access control or security hardware to public or private healthcare facilities, demonstrated through official order and delivery notes.
• Technical Competence: Ability to interpret and comply with detailed electrical, networking, and biometric specifications without deviation.
• Administrative & Compliance Capability: Proficiency in completing all mandatory returnable forms, maintaining active tax clearance, holding Central Supplier Database (CSD) registration, and submitting B-BBEE verification or sworn affidavit.
• Operational Responsiveness: Capacity to attend the compulsory site meeting, coordinate timely sample submissions, and adhere to strict submission deadlines and formatting rules.

Notable Terms & Conditions

Evaluation Process: Quotations undergo a strict four-stage assessment: administrative compliance, delivery capacity, specification adherence, and price/preference scoring. Failure at any stage results in immediate disqualification.

Preferential Procurement: An 80/20 preference point system applies, allocating 20 points specifically to enterprises owned by youth. Bidders must submit ID copies as proof to claim these points.

Product Standards: Second-hand, expired, or non-compliant goods will be rejected. Prices must remain firm, and correcting fluid or retyped forms will invalidate submissions.

Performance & Penalties: Successful bidders may be required to furnish performance security post-award. Delays incur financial penalties calculated at the current prime interest rate per day of non-performance.