Objectives

The primary objective of this tender is to procure a reliable supply of Actellic 300 CS Insecticide to support malaria vector control initiatives managed by the KwaZulu-Natal Department of Health. The procurement aims to ensure timely availability of approved, high-quality insecticides for public health campaigns while adhering to provincial supply chain management policies and socio-economic procurement goals.

Scope

This is a one-off supply contract requiring the delivery of 800 units of 833ml Actellic 300 CS insecticide. The supplier is responsible for transporting the goods to the designated health sub-district office location. The contract operates under the KwaZulu-Natal Province Health standard quotation framework, incorporating an 80/20 preferential procurement model (80% price, 20% specific goals). It includes standard general and special conditions governing delivery, warranties, payment terms, performance security, penalties for delay, and dispute resolution mechanisms.

Technical Requirements

• Product Specification: Must strictly conform to Actellic 300 CS Insecticide packaged in 833ml containers.
• Application Purpose: Exclusively intended for indoor residual spraying (IRS) against malaria-transmitting mosquitoes.
• Regulatory Compliance: Supplier must provide a valid product registration certificate issued under applicable agricultural and public health legislation.
• Quality & Shelf Life: Goods must be new, unused, and retain a minimum validity period of six months from the date of delivery.
• Pricing & Validity: Quoted prices must be firm, inclusive of all delivery costs, and remain valid for 90 days.
• Compliance Declaration: Bidders must explicitly confirm adherence to the attached specification; failure to do so results in automatic disqualification.
• Documentation: All deliveries must be accompanied by compliant tax invoices meeting SARS requirements.

Skills and Compliance Requirements

• Registration & Tax Status: Mandatory registration on the Central Suppliers Database (CSD) with verified tax compliance status.
• Corporate Documentation: Submission of updated CIPC registration documents and a valid B-BBEE status certificate or sworn affidavit (for EMEs/QSEs).
• Proven Track Record: Documentary proof of past performance, specifically a previous order and delivery note from a public or private health facility.
• Mandatory Forms: Complete submission of all returnable documents, including Bidder’s Disclosure (SBD 4) and Preference Points Claim Form (SBD 6.1).
• Operational Capacity: Demonstrated ability to manage logistics, meet strict delivery timelines, and issue legally compliant tax invoices.
• Ethical Compliance: Clean record with no history of fraud, corruption, or unexcused delivery defaults; full disclosure of any conflicts of interest is required.

Notable Terms and Conditions

• Indoor Residual Spraying (IRS): A targeted malaria control strategy where insecticides are applied to interior wall surfaces to eliminate resting mosquito vectors. The specified "CS" formulation denotes a capsule suspension, requiring regulatory approval and careful handling for public health safety.
• 80/20 Preference System: An evaluation methodology allocating 80 points to competitive pricing and 20 points to specific developmental goals, primarily prioritizing South African-owned enterprises to advance economic transformation.
• Anti-Cover-Quoting Clause: A strict compliance measure prohibiting bidders from submitting multiple quotations through affiliated or related entities. Violation constitutes procurement fraud, resulting in immediate disqualification and potential blacklisting.
• Penalty and Termination Framework: Contracts may be terminated for default due to delivery delays, non-performance, or unethical practices. Financial penalties are calculated using the prevailing prime interest rate for each day of delay, and serious breaches may result in a ten-year prohibition from participating in public sector contracts.