Tender Summary: Admin Giving Sets

Objectives

The primary objective is to procure and deliver safe, compliant intravenous administration sets to St Margaret’s Community Health Centre to support routine clinical operations. The procurement aims to ensure a reliable supply of medical-grade consumables while aligning with provincial procurement policies that prioritise local economic participation and enterprise development.

Scope

The tender covers the supply of two categories of admin giving sets:

• 53 packs of 20-drop administration sets
• 38 packs of 60-drop administration sets

Delivery must be made directly to the designated health facility within the agreed timeframe. Pricing must remain firm for a ninety-day validity period, and all delivery, packaging, and incidental costs must be included in the quoted amount. The contract will be governed by standard public sector general and special conditions, including performance security and warranty provisions.

Technical Requirements

• Supply needle-free intravenous administration sets suitable for adult and neonatal use.
• 20-drop sets must incorporate one neonatal displacement port.
• 60-drop sets must be configured for standard intravenous use with a displacement post.
• All products must be new, unused, and possess a minimum shelf life of six months from the date of delivery.
• Items must comply with applicable South African National Standards (SANS/SABS) and relevant health product quality benchmarks.
• Packaging must be secure for transit, clearly labelled, and conform to the specified unit measure (25 pieces per pack).
• Bidders must confirm compliance with specifications and indicate whether items meet SANS/SABS standards.
• Physical samples may be requested from top-scoring bidders for technical verification against set specifications.

Skills Requirements

No specialised technical engineering skills are mandated. However, bidders must demonstrate proven capacity in medical consumable supply, including inventory management, regulatory compliance, and timely logistics. Suppliers must maintain active Central Supplier Database (CSD) registration, valid tax clearance status, and appropriate Broad-Based Black Economic Empowerment (B-BBEE) documentation. Familiarity with public sector procurement regulations, contract performance security, warranty obligations, and anti-collusion declarations is essential. Bidders must also be capable of providing samples promptly upon written request and withstand inspection or testing at their own cost if required.

Key Terms & Clarifications

Admin Giving Sets: Standard intravenous tubing systems used to regulate the flow of fluids or medications into patients. The "needle-free" design eliminates sharp components to reduce needle-stick injuries and enhance clinical safety.

Displacement Port/Post: An additional luer-lock connector on the administration set that allows secondary infusion lines or syringe access without interrupting the primary fluid flow.

80/20 Preference Point System: Evaluation uses an eighty-percent weight for price and twenty-percent weight for specific goals. Full preference points are awarded to enterprises manufacturing or producing the goods within KwaZulu-Natal.

Sample Submission Protocol: The top three scoring bidders will be invited to provide physical samples for validation. Failure to submit compliant samples results in disqualification. Samples are retained if the bidder wins the contract.

Contractual Obligations: Includes a twelve-month warranty covering defects in materials or workmanship, penalty deductions calculated at the prime interest rate for delayed deliveries, and strict adherence to disclosure and anti-fraud declarations. Late, incomplete, or non-compliant quotations will be rejected outright.