Tender Summary: Adult Aluminium Elbow Crutches

Objectives

The primary objective is to procure durable, compliant mobility aids to support patient rehabilitation and daily mobility at Addington Hospital. The procurement exercise aims to secure a reliable supplier capable of delivering quality medical equipment within stipulated timeframes while advancing provincial health service delivery and supporting local economic participation through structured procurement preferences.

Scope

• Product: Adult Aluminium Elbow Crutches
• Quantity: 800 pairs (1,600 individual units)
• Delivery Destination: Addington Hospital, KwaZulu-Natal Province
• Quotation Validity: 90 days from closing date
• Delivery Timeline: As specified by the hospital upon contract award
• Warranty: Minimum 12 months from acceptance at destination, or 18 months from shipment, whichever occurs first

Technical Requirements

All supplied crutches must meet the following engineering and quality specifications:

• Material: High-grade aluminium alloy construction
• Type: Elbow-style metal crutch, adult sizing
• Elbow Support: Integrated spring-clip mechanism for secure forearm positioning
• Adjustability: Double-adjustable height and grip settings via spring-loaded pins
• Finish & Colour: Anodised surface treatment; handgrips and ground shoes must be grey
• Quality Assurance: Must conform to applicable SABS/SANS standards; items must be brand new, unused, and possess a minimum remaining shelf life of six months upon delivery
• Evaluation Sample: A physical or photographic sample must be submitted to verify technical compliance before final evaluation

Skills Requirements

Bidders must demonstrate organisational capacity, regulatory compliance, and proven operational capability through the following mandatory criteria:

• Regulatory Registration: Active Central Supplier Database (CSD) profile with a fully verified compliance report
• Tax Compliance: Valid SARS tax clearance PIN or certificate confirming all statutory obligations are up to date
• Enterprise Status: Current B-BBEE verification certificate or sworn affidavit (for EMEs/QSEs), plus documentary proof of South African ownership to qualify for preference scoring
• Operational Experience: Evidence of at least one prior successful supply of similar medical equipment to a public or private healthcare facility, supported by a signed purchase order and delivery note
• Administrative Competence: Ability to complete all prescribed returnable documents accurately, including the Bidder’s Disclosure (SBD4), General Conditions of Contract (GCC), Special Conditions of Contract (SCC), and Preference Points Claim Form (SBD 6.1)

Key Procurement Terms Explained

80/20 Preference Point System: A standard South African public procurement scoring framework where 80 points are allocated for price competitiveness and 20 points for specific socio-economic goals. This tender reserves the full 20 points for majority South African-owned enterprises, rewarding local business participation alongside cost efficiency.

Central Supplier Database (CSD): A national Treasury-managed registry used to validate supplier legitimacy, tax standing, and B-BBEE status. Contracts cannot be awarded to entities with unverified or failed CSD profiles.

Delay Penalties & Termination Clauses: Late deliveries incur daily financial deductions calculated at the prevailing prime interest rate. Persistent non-performance or failure to meet contractual obligations may result in immediate contract termination, recovery of excess replacement costs, and a potential ten-year exclusion from public sector procurement.