Tender Summary: Adult Quadropod Aluminium Crutches

Objectives

The primary objective is to procure 20 units of high-quality aluminium quadropod walking aids for distribution at Addington Hospital within the KwaZulu-Natal Department of Health. The tender aims to ensure value for money through competitive pricing while adhering to the Preferential Procurement Policy Framework Act. A key goal is to promote economic transformation by allocating preference points to South African-owned enterprises.

Scope

• Item: Aluminium Quadropod Walking Aid (Adult).
• Quantity: 20 Units.
• Delivery Location: Addington Hospital, Durban.
• Validity: Quotations must remain valid for 90 days.
• Submission: Hard copies must be delivered to the designated tender box at the main security entrance (Prince Street) by the closing date and time. Late submissions will be rejected.
• Pricing: All-inclusive delivered prices. Prices must be firm. VAT applies if the bidder is a registered vendor.

Technical Requirements

Bidders must supply goods that strictly meet the following specifications:

• Construction: Lightweight aluminium frame with a powder-coated, four-legged steel base.
• Stability Features: Heavy-duty ferrules at the ends of each leg; anti-slip handles for easy grip.
• Adjustability: Height range of 72cm to 96cm, equipped with a lock pin mechanism to secure adjustments.
• Aesthetics: Grey handgrip colour.
• Product Condition: New, unused items only. Expired products will not be accepted; items must have a minimum validity of six months upon delivery.
• Sample Submission: A physical sample is mandatory for evaluation. Samples must be submitted as requested. If the successful bidder wins the contract, their sample will be retained. Unclaimed samples may be disposed of after three months.

Skills and Qualification Requirements

Bidders must demonstrate compliance with administrative, compulsory, and capacity requirements:

• Registration: Active registration on the Central Suppliers Database (CSD) is mandatory. Verification failure results in disqualification.
• Tax Compliance: Valid tax clearance status via CSD or submission of a SARS PIN for validation. Tax matters must be in order.
• Transformation: Valid BBBEE Status Level Verification Certificate or Sworn Affidavit. Bidders claiming preference points for South African ownership must provide proof including CIPC certificates, ID copies, utility bills, and CSD reports.
• Demonstrated Experience: Proof of capacity to deliver requires a valid copy of at least one previous order and a signed delivery note from a public or private health facility.
• Documentation: Completion of all Standard Bidding Documents (SBD), including SBD 4 (Disclosure of Interest), SBD 6.1 (Preference Points Claim Form), and General Conditions of Contract declarations.
• Legal Compliance: Bidders must declare no conflict of interest, no involvement in restrictive practices, and no listing on the Register for Tender Defaulters.

Explanation of Unusual Terms

• Quadropod: Refers to a device with four legs, providing enhanced stability compared to two-legged crutches, suitable for users requiring significant support.
• Ferrules: Metal caps or tips fitted to the ends of the walking aid legs to prevent wear, protect flooring, and improve traction.
• CSD: Central Suppliers Database, the national repository for supplier information managed by National Treasury, used to verify supplier legitimacy and tax compliance.
• BBBEE: Broad-Based Black Economic Empowerment, a South African government policy aimed at redressing disadvantages suffered by people due to past racial discrimination.
• SBD: Standard Bidding Document, standardized forms used by South African government entities for procurement processes.
• Lock Pin Height Feature: A mechanical locking mechanism that allows users to adjust the crutch height and secures it firmly in place to prevent accidental slipping during use.