Tender Summary: Purchase of Diesel at Mutale Satellite

Objectives

The primary objective is to procure and deliver 5,000 litres of diesel fuel to the Mutale satellite location. The municipality seeks a compliant, cost-effective supplier to support municipal operations while advancing socio-economic transformation through preferential procurement practices.

Scope

The scope covers the end-to-end supply of 5,000 litres of diesel, including sourcing, transportation, and handover at the designated Mutale satellite site. The successful bidder must fulfill the full volume requirement within the stipulated period, ensuring safe handling, accurate delivery, and strict adherence to municipal supply chain management protocols.

Technical Requirements

The advertisement does not specify fuel grades or laboratory testing standards, implying standard commercial automotive diesel. Bidders must satisfy the following mandatory administrative and compliance conditions:

• Valid Central Supplier Database (CSD) summary report.
• Current Tax Clearance Certificate or compliance letter.
• Registered company documentation.
• Municipal clearance certificate (valid for three months) proving no arrears on municipal accounts or director accounts. A traditional authority letter confirming non-liability for rates and taxes is accepted as an alternative.
• All tender pages must be pre-numbered and initialed before submission.
• Submissions must be enclosed in a clearly labelled envelope and delivered to the designated bid box or posted to arrive by 12 October 2026 at 12:00.

Skills Requirements

No formal technical certifications or specialised skill matrices are listed. Bidders are expected to demonstrate baseline operational capacity in bulk fuel logistics, inventory tracking, and regulatory compliance. Prior experience supplying petroleum products to public sector entities is strongly recommended to ensure reliability, safety compliance, and efficient delivery execution.

Evaluation Framework & Key Terms

Bids are evaluated using an 80/20 point scoring system, a standard South African municipal procurement model where 80 points are allocated to price competitiveness and 20 points to specific developmental goals:

• Historically Disadvantaged Individuals (HDI): 10 points
• Locality: 4 points (awarded progressively for businesses operating within the district, Limpopo Province, or nationally)
• Youth: 2 points
• Women: 2 points
• Disability: 2 points (requires a medical certificate)

Verification: Developmental goal points are validated through official records such as CSD data, identity documents, or certified medical reports.

Key Definitions:

• CSD Report: A government-maintained database summarising a supplier’s registration status, financial standing, and compliance history.
• Municipal Clearance: Official confirmation that the bidder or its directors owe no outstanding fees to the municipality, ensuring financial accountability before contract award.
• State Servant Exclusion: A strict prohibition preventing current public employees from bidding to eliminate conflicts of interest and maintain procurement integrity.

All evaluations will align with Section 18(e) & (f) of the Supply Chain Management policy and the 2022 Municipal Preferential Procurement Policy. Non-compliant or late submissions will be disqualified.