Objectives

The primary objective is to appoint a qualified service provider to facilitate the legal rezoning and formal closure of public open space situated at Erf 73 Kwambonambi, within the Municipal Fire Station precinct. The process must align with municipal planning legislation, secure internal departmental approvals, manage public participation, and obtain final authorization from relevant statutory authorities.

Scope of Work

The appointed provider will execute an end-to-end town planning and land administration process consisting of eleven core deliverables:

• Preliminary consultation and project initiation
• Collection and analysis of site data alongside municipal planning documentation
• Compilation of the official application form and all subsidiary information
• Drafting of a comprehensive town planning motivation report, incorporating specialist studies where applicable
• Preparation of statutory mapping, including zoning, land use, and locality plans
• Circulation of the motivation report to key municipal departments for review, followed by formal response to feedback
• Development and publication of public participation advertisements and site notices
• Collation and official response to public comments via an issue-and-response report
• Notification of the Surveyor-General regarding the closure of public open space and management of their official response
• Administrative liaison with the municipality to secure the final approval decision and submission of the decision notice
• Management of all ancillary costs and logistics, including printing, copying, travel, municipal fees, and advertising

Technical Requirements

Bidders must demonstrate proven capacity to navigate statutory town planning applications within a South African municipal context. Technical capabilities must include proficiency in interpreting municipal spatial planning frameworks, producing accurate zoning and land-use cartography, drafting legally compliant motivation reports, and executing structured public participation processes. The provider must also possess robust administrative systems to track regulatory deadlines, manage multi-departmental review cycles, correspond with the Surveyor-General, and accurately process municipal fees and documentation submissions.

Skills Requirements

The successful bidder must deploy professionals with certified expertise in town planning, land use management, and municipal regulatory compliance. Essential competencies include advanced technical report writing, statutory mapping, stakeholder engagement, public consultation facilitation, and thorough knowledge of South African land administration law. Supporting staff must exhibit strong project coordination abilities, proficiency in government procurement documentation, and meticulous attention to detail for financial tracking and official correspondence management.

Key Terms & Concepts

• MBD Forms: Standard Mandatory Bidding Documents used across South African public entities to standardize supplier registration, tax clearance verification, and compliance declarations.
• 80/20 Preference Point System: A procurement evaluation methodology where eighty percent of scoring points are allocated to competitive pricing, while twenty percent are reserved for designated socio-economic transformation goals (disability ownership, female ownership, African ownership, youth ownership, and local procurement).
• Surveyor-General: The national statutory office responsible for validating land surveys, boundary alterations, and title deed registrations; their written consent is legally mandatory before public open space can be formally closed.
• IDP & SDF: Integrated Development Plan and Spatial Development Framework, which are foundational municipal planning instruments that dictate permissible land uses, infrastructure priorities, and long-term development patterns.