Objectives

The primary objective of this tender is to procure certified, high-quality automated external defibrillator (AED) consumables to maintain the operational readiness of critical life-saving medical equipment at the procuring facility. The procurement seeks a reliable supplier capable of delivering specialised medical device accessories that meet stringent regulatory, clinical, and quality assurance standards.

Scope of Supply

This is a one-off supply contract for the delivery of AED pads and batteries to Gamalakhe Community Health Centre. The required quantities are:

• 13 units of Pediatric AED Pads
• 18 units of Adult AED Pads
• 4 units of AED Batteries (specifically for the LIFEPAK 1000 defibrillator)

All goods must be delivered directly to the designated facility. Transportation, handling, and insurance costs must be fully incorporated into the quoted price. Pricing remains valid for a period of 90 days from the closing date.

Technical Requirements

• All supplied items must strictly comply with the attached specification documentation and adhere to SABS-approved quality standards.
• Batteries and pads must be explicitly engineered and validated for compatibility with the LIFEPAK 1000 defibrillator system.
• Products must be brand new, unused, and represent the most recent or current models available on the market.
• Supplied goods must retain a minimum shelf-life validity of six months from the date of delivery.
• Quoted prices must be firm, inclusive of VAT (where applicable), and non-negotiable during the validity period.
• Bidders must formally declare compliance with specifications and confirm that products conform to relevant South African National Standards (SANS/SABS).

Skills and Experience Requirements

• Hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices.
• Demonstrate proven industry experience by submitting at least one valid purchase order and corresponding delivery note from a private or public health facility.
• Maintain active registration on the Central Suppliers Database (CSD) with a verified tax compliance status.
• Provide a valid Broad-Based Black Economic Empowerment (B-BBEE) status verification certificate or sworn affidavit (applicable for EMEs and QSEs).
• Possess the administrative capacity to accurately complete all mandatory Standard Bidding Document (SBD) forms, including conflict-of-interest declarations and preference point claims.

Key Terms and Explanations

SAHPRA Licensing: Mandatory regulatory approval required for any entity supplying medical devices in South Africa. It ensures that products meet national safety, efficacy, and quality benchmarks before entering healthcare facilities.

80/20 Preference Point System: A government procurement evaluation framework where 80% of the total score is allocated to price competitiveness and 20% is reserved for specific socio-economic goals, primarily favouring South African-owned enterprises.

Cover-Quoting Prohibition: A strict anti-fraud regulation prohibiting bidders from submitting multiple quotations under different company names for the same tender. Violation constitutes corruption/fraud, resulting in immediate disqualification and potential 10-year restrictions from public sector contracts.

Delay Penalties & Termination Rights: Failure to deliver within the agreed timeframe incurs daily financial penalties calculated at the current prime interest rate. Repeated or severe delays grant the purchaser the right to substitute the goods, terminate the contract, and claim associated damages.